Facilities Coordinator

Job Description

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Job Title: Facilities Coordinator

Bonita Springs, FL, USA, 34134

Employment Status: Full-time

Posting Start Date: 8/4/26

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals' parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol "HRI." Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30, 2026.

Job Purpose

The Facilities Coordinator is responsible for assigned activities for both the Facility/Construction and Real Estate Departments. This role supports the Director of Facilities/Construction and the Director of Real Estate, along with their respective teams, on all functions associated with construction of new branches, relocation of branches and existing branches facility maintenance. The Construction Coordinator will support project management through effective project scheduling, cost estimating, inter-departmental coordination, general contractor/subcontractor coordination, tracking work orders, managing preventative maintenance, initiating purchase orders, and processing invoices to meet the corporate goal of delivering completed Construction projects on budget and on time.

Project Tracking

Significant administrative duties to include new Vendor Setup, creating Purchase Orders, Invoice Processing, Filing, etc. Effective Communication of project details, including scope of work, site plans, sketches, scheduling, cost estimating and timing of projects. Coordinate multiple contractors and obtain competitive pricing for approved projects. Monthly reporting of Actual vs Budget expenditure for all approved projects.

Existing Branches : Field and prioritize requests from existing branches relating to construction work, repairs and preventative maintenance. Assist with appropriate approvals for all Construction Projects. Coordinate all activities associated with the work from inception to completion, ensuring that all Herc branches are supported throughout the process.

What you will do...

Support Corporate Greenfield Initiative:

• Assist with investigation and due diligence of potential Greenfield sites in preparation of Real Estate Committee (REC) Construction project approval requests.
• Assist with development of Landlord Work and Tenant Work schedules for Lease documents.
• Once REC approved, coordinate all aspects of opening a branch from the facilities perspective, including coordination with various cross functional Herc Support Center departments and operational field leadership teams.
• Monitor and oversee construction for all project activities including GC work and permitting and inspections, as well as internal IT, security, signs, tank and fueling equipment installations.
• Participate in weekly project conference calls for coordination of all construction and field activities and document meeting minutes to track responsible parties, critical due dates and follow up tasks and outstanding items.

Other Tasks:

• Occasional Site visits to survey new and existing locations for work scope definition to determine design requirements for project requests.
• Assist with bidding of renovation and/or greenfield plans by holding on-site pre-bid meetings with contractors and suppliers.
• Travel to the construction sites throughout projects, ensuring Herc Rentals standards are being followed, and defined project goals and objectives are met.
• Manage the implementation, schedule and quality of the construction during renovations for assigned projects working with the Director of Facilities/Construction, Construction Field Managers, Local Leadership (Regional VP's, District Managers, Branch Managers)
• Create and update a master project schedule for all construction projects for the calendar/fiscal year.
• Ensure the service providers deliver their contracted service levels to the standards required.
• Hands-on experience of dealing with large properties or property portfolios, with substantial and diverse capital investment, energy management and preventive/reactive maintenance program management experience a plus.

Requirements

• Bachelor's degree or relevant work experience.
• A minimum of two years in a similar or related with property and/or portfolio management capacity.
• Ability to implement and utilize facilities management programs and activities
• Ability to work in and with a team to deliver consistent/concise information and reports forcoworkers and senior management
• Operates effectively in a large complex organization
• Lead, engage and motivate people
• Computer skills to include Outlook, Word, Excel, Powerpoint, ACAD, Adobe
• Ability to learn other computer programs as utilized by Herc (ie. Oracle, SAP/Concur, etc.)
• Excellent understanding of buildings and systems and the complex nature of their operation
• Extensive hands on experience of building and site construction, repair and maintenance
• Financial and business acumen and a track record of managing large projects and orcontracts
• Good understanding of environmental considerations as they relate to the built environmentand legislative requirements
• General understanding of building codes, ordinances, and zoning laws

Skills

Req #: 70760

Pay Range: $65,000 - $70,000

Please be advised that the actual salary offered for any position is subject to the companys sole discretion and may be influenced by various factors, including but not limited to the candidates qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping you healthy

Medical, Dental, and Vision Coverage

Life and disability insurance

Flex spending and health savings accounts

Virtual Health Visits

24 Hour Nurse Line

Healthy Pregnancy Program

Tobacco Cessation Program

Weight Loss Program

Building Your Financial Future

401(k) plan with company match

Employee Stock Purchase Program

Life & Work Harmony

Paid Time Off (Holidays, Vacations, Sick Days)

Paid parental leave.

Military leave & support for those in the National Guard and Reserves

Employee Assistance Program (EAP)

Adoption Assistance Reimbursement Program

Tuition Reimbursement Program

Auto & Home Insurance Discounts

Protecting You & Your Family

Company Paid Life Insurance

Supplemental Life Insurance

Accidental Death & Dismemberment Insurance

Company Paid Disability Insurance

Supplemental Disability Insurance

Group Legal Plan

Critical Illness Insurance

Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.

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