Facilities And HSE Coordinator

Key Responsibilities:

• Facilities Coordination:

• Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional.

• Coordinate with maintenance staff and service providers for repairs and upkeep.

• Liaise with external vendors and contractors for facility services and supplies.

• Ensure compliance with health, safety, and environmental regulations.

• Manage office layouts and space allocations to optimize space utilization.

• Assist in planning and executing office moves and reconfigurations.

• Assist in preparing and managing the facilities budget.

• Monitor expenditures and identify cost-saving opportunities.

• Serve as the point of contact for facility-related inquiries and issues.

• Prepare reports on facility operations and maintenance activities for management.

• Sustainability Coordination:

• Primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives.

• Manage logistics and ensure successful execution of sustainability-related events.

• Prepare and submit sustainability reports to management.

• Collect, analyze, and report data related to sustainability metrics and performance.

• Monitor progress and identify areas for improvement in sustainability practices.

• Design and implement sustainability programs and initiatives aligned with the company's goals and values.

• Safety Coordination:

• Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations.

• Conduct regular safety inspections and drills to maintain a safe work environment.

• Provide safety training and resources to employees to promote awareness and compliance.

• Support the resolution of near-miss incidents.

• Aid in the collection and presentation of safety data.

• Assist in developing and implementing emergency response plans and procedures.

• Conduct drills and training for staff on emergency protocols.

• Vendor and Resource Management:

• Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness.

• Monitor and manage inventory of office and facility supplies, placing orders as necessary.

• Communication and Coordination:

• Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions.

• Coordinate with internal departments to support office and facility needs and improvements.

Qualifications:

• Associate's or Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
• 2-4 years of experience in office management, facilities coordination, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite
• Ability to work independently and collaboratively within a team.
• Knowledge of health, safety, and environmental regulations is a plus.