FACILITIES ADMINISTRATOR

The Property Coordinator supports Facilities in clinical and commercial property management as well as internal Safety/Transportation operations management. This person performs a variety of office administrative work, reporting regularly to property HOAs/Board meetings, assisting in construction projects, scheduling, negotiating, and overseeing contractor work, providing improvement recommendations to Management, and responding in-person to site emergency calls inside and outside of operation hours.

ESSENTIAL JOB FUNCTIONS:

• Ensures respective properties are maintained and meets NEMS standard of quality.
• Represent NEMS at property HOA/Board(s). Participate in recurring meetings and maintain membership to complete projects.
• Solve problems with sound judgement; provide and maintain good customer service and contractor/HOA relations.
• Initiates work with Maintenance and vendors to complete scheduled and ad hoc maintenance quickly, notifying Manager for any delays/changes and making appropriate recommendations.
• Responsible for ensuring that building standards and procedures comply with codes and regulations, and escalating issues appropriately for resolution.
• Recognizes correction and improvement areas. Negotiates and coordinates with vendors for repairs, maintenance, renovation, and construction projects accordingly.
• Carry out and delegate work per emergency and clinic policy and priorities. Provide timely, accurate, and relevant communication and responses to concerning parties.
• Works with the Safety Team to minimizes severity or frequency of accidents through risk identification process. As well as complying with building ADA standards.
• Place, log, and track purchase and work orders as needed.
• Document and escalate any customer service issue and/or shipping/receiving errors.
• Assists with training of new Facilities employees.
• Assists manager in project coordination including, but not limited to, Transportation Safety, and other NEMS associated events.
• Coordinate appointments, schedule meetings, take meeting minutes and performs clerical duties.
• Responds to site emergency calls inside and outside operation hours, and in-person, as needed.
• Performs other job duties as required by manager/supervisor.
• Minimum of a High School certificate or higher
• Minimum of 2 years of related work experience in general office.
• Knowledge or experience in Building, Mechanical, Electrical, Plumbing, Engineering or related fields highly preferred.
• Must have excellent interpersonal skills.
• Possession of a current and valid driver's license.
• Proficient computer skills are required.

LANGUAGE:

• Must be able to fluently speak, read and write English.
• Fluent in Chinese (Cantonese and/or Mandarin) preferred
• Fluency in other languages are an asset.

STATUS:

• This is an FLSA Exempt position.
• This is not an OSHA high-risk position.
• This is a Full Time position.

NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).