Payroll Specialist

SCCH2026AllRightsReservedPAYROLLSPECIALISTROLESantaCruzCommunityHealth(SCCH)isamulti-site,FederallyQualifiedHealthCenter(FQHC)servingSantaCruzCountyresidents.SCCHbeganasawomenshealthcollectivein1974withthemissiontoimprovethehealthofourpatientsandthecommunityandadvocatethefeministgoalsofsocial,political,andeconomicequality.Now,50yearslater,weservethatsamemissionatourthreeclinicsites:theSantaCruzWomensHealthCenterindowntownSantaCruzservingwomenandchildren;theLiveOakHealthCenterservingeveryone;andtheSantaCruzMountainHealthCenterprovidingappropriateandexpandedaccesstocareforourpatientsintheSanLorenzoValley.Drivenbyourcommitmenttohealthcareasahumanright,SCCHisaleadingnon-profitproviderofferingcomprehensivehealthservicestoourpatients,regardlessoftheirabilitytopay.Wehavebeenrecognizedinthecommunityasaleaderindeliveringhigh-quality,innovativecare,andweareactiveinlocal,state,andnationaladvocacyworkthatempowersourpatientsandcommunitytobehealthy,happy,andsuccessful.SCCHhasadiversepatientpopulationandanengagingandfriendlyworkenvironment.Ourcaringandcommittedstaffworkasateamtofulfillourmissionsothatallourpatientshaveaccesstoquality,whole-personhealthcare.POSITIONSUMMARY:ThePayrollSpecialistisresponsibleforprocessingpayrollaccuratelyandonschedulewhilemaintainingpayrollrecords,reviewingtimeandattendancedata,andensuringcompliancewithapplicablewageandhourlaws,taxrequirements,andinternalpolicies.Thisrolesupportsemployeesandmanagersbyansweringpayroll-relatedquestions,resolvingdiscrepancies,coordinatingwithHumanResourcesandassistingwithpayrollreporting,reconciliations,audits,andyear-endactivities.AsamemberoftheFinanceTeam,thePayrollSpecialistparticipatesindepartmentmeetingsandsupportscontinuousimprovementeffortswithinthedepartment.Classification:Full-time,Hourly,Non-exemptLocation:AdministrationReportsto:ControllerHours:8:30am-5:00pm;40hrs/weekLanguage:BilingualinEnglish/SpanishPreferredPayRange:$36.77-$40.86perhour,DOE.Plus$0.50/hourbilingualdifferentialSpanish/English.Qualifications:MinimumQualifications:•Twoyearsofexperienceinpayrollprocessing,orfouryearsofexperienceworkinginanaccountingdepartmentwithrelevantcoordinationresponsibilities.SCCH2026AllRightsReserved•ExperiencewithMIPAbilaaccountingsystemandADPWorkforceNow.•Experiencewithandabilitytoperformprecise,detailedwork.•Customerserviceexperienceandskills.•Understandingofauditprocedures.•Strongattentiontodetailandaccuracy.PreferredQualifications:•Associate'sdegreeinaccounting.•ExperienceinanFQHC(FederallyQualifiedHealthCenter).•Experiencewithpayrollprocessandmonthendclose.•Experiencewithfinancialaudits.•ExperienceworkingwithADPWorkforceNow,MSOffice,MIPAbila,andothersfinancialsystemsandprocesses.COREJOBRESPONSIBILITES:ESSENTIALFUNCTIONSINCLUDEBUTARENOTLIMITEDTO•Processpayrollaccuratelyandonscheduleforallemployees.•Reviewtimecardrecordsforcompletenessandaccuracy.•Verifypayrolldata,includinghoursworked,payrates,deductions,andbenefits.•CoordinatewithHRtoresolvetimekeepingandpayrolldiscrepancies.•Reviewandmaintainpayrollinformationinthepayrollsystem.•Prepareadjustmentsreportsformissedhours,overpayments,underpayments,andotherpayrollcorrections.•Ensurecompliancewithfederal,state,andlocalpayrolllawsandregulations.•Processfinalpaychecks,includingvacation,sickleave,andotheraccruedbalanceswhereapplicableandPTOcashoutrequests.•MonitorsandreconcileemployeebenefitssuchasCME,FSA,HRAaccounts.•SendbillingstatementstoemployeesonPTOfortheirshareofcostonemployebenefits.•Respondtoemployeequestionsregardingpay,deductions,leavebalances,anddirectdeposit.•Maintainaccuratepayrollrecordsandsupportdocumentation.•Reconcilepayrollreportsandassistwithauditsandfinancialreporting.•Preparepayroll-relatedreports,summaries,anddocumentationformanagement.•Assistwithtaxreporting,wagerecords,andpayrollfilingsasneeded.•Supportyear-endpayrollactivities,includingW-2preparation.•Performotherpayrollandadministrativedutiesasassignedandothertaskassigned.SCCH2026AllRightsReserved•Trackgrantexpenditures,budgetbalances,reimbursementrequests,andfinancialdocumentationincoordinationwiththeGrantsandAccountsPayableteam.•Assistinprovidingexpendituresbackupdocumentationnecessarytocloseoutgrants.•Maintainorganizedgrantfiles,awarddocumentation,correspondence,reportingrecords,andaudit-readysupportmaterials.•Preparesannualfinancialauditschedule.•AssistswiththeannualagencyfiscalyearbudgetbyprovidingFTEandsalarydata.•AssistsinensuringthatemployeesalarycodesandallocationsarealignedwiththebudgetandPersonnelActionForms.•Providessupportforgrantbudgetpreparationandotherfinancialanalysis,asneeded.•Performsotherdutiesasassigned.GENERALJOBPERFORMANCESTANDARDS:KNOWLEDGEOFWORK-Possesandutilizesknowledgeofthejobwhichisessentialtoperformthespecif-icfunctionsandrelatedwork.QUANTITYOFWORK-Accomplishesanappropriatevolumeofsatisfactoryworkundernormalconditions.Hastheabilitytoproducedesiredresults.QUALITYOFWORK-Consistentlydemonstratesaccuracy,thoroughness,neatnessanddependabilitytoproduceworkwithinacceptablestandards.TIMELINESS-Completesassignmentsonoraheadofschedule.ABILITYTOLEARNNEWDUTIES-Interprets,learnsandrespondstoinstructionsfornewsituations,proceduresormethods.JUDGEMENTANDCOMMONSENSE-Decisions/actionsaresound,includingsafetyawareness.COOPERATION-Willingtoworkwithotherstowardcommongoals.COMMUNICATIONS-Demonstratesrelevanceandclarityofwrittenandoralexpression.Effectivenessinexchangingideasandinformation.INITIATIVE-Abilitytooriginate,developorcreatenewideasortakestepstogetthingsdone.PROBLEMSOLVING-Identifiesandevaluatesalternatesolutionsandselectionofthemostappropriatecourseofaction.ATTENDANCEANDPUNCTUALITY-Showsdailyabilitytobeatworkatscheduledtime,includingbeingpreparedtoworkontimeafterbreaks,mealperiods,andotherauthorizedabsencesfromwork.BENEFITSTHATSUPPORTYOU:Weofferacompetitiveandcomprehensivebenefitspackagetosupportemployeewell-beingandwork-lifebalance.Benefitsareavailabletoemployeesworking20ormorehoursperweek,andinclude:•Employer-subsidizedmedical,dental,vision,andlifeinsurance•Optionalcoverage:petinsuranceandothersupplementalplansSCCH2026AllRightsReserved•Coveragebeginsthefirstofthemonthafter30daysofemployment•Paidtimeoffandholidaysstartingondayone•401(k)planwith2%automaticenrollmentand2%employermatch•Wellnessreimbursementandtelecommutingstipend(asapplicable)•Licenseandcertificationfeereimbursement(asapplicable)InternalStaff:Internalstaffwhotransitionintothispositionwillretaintheircurrentbenefits,tenure,PTOaccruals,andretirementmatchingasapplicable,withnolapseincoverageSantaCruzCommunityHealthisanEqualOpportunityEmployer(W/M/V/D).