Extended Learning Program Site Clerk

Position Summary:

To provide programmatic, clerical, and administrative support to the site lead and instructional team.

August - June (Part-time); Monday - Thursday; 2:00pm - 5:00pm (will work with daytime staff on start time)

Core Competencies:

1. Family, School, and Community Relationships - builds on respectful, reciprocal relationships across settings to promote optimal development for children, youth and families and to enhance the quality of afterschool and youth development.

• Exceptional organizational skills.
• Interpersonal communication skills to effectively communicate with students, staff, and parents.
• Microsoft Office applications including Excel and Word.
• Ability to prioritize workload.
• Knowledge of scheduling.
• Experience in diverse urban communities.
• Knowledge of before/after or out-of-school type programs.

Essential Functions:

1. Create a learning environment where students feel valued and eager to attend.

2. Responsible for the collection of data; attendance, snack, grades, MAP and other assessments.

3. Attend training functions related to the position

4. Address concerns from parents, school day staff and Community Partners.

5. Your supervisor is the Site Lead. Communicate with them effectively and daily.

6. Process Registration/Enrollment Forms, check for signatures (on any paper registrations) and that it is complete, if not send back to parent.

7. Send letter of confirmation to verify enrollment by email and follow up with phone calls.

8. Create a file folder for all students.

• Enroll students in classes in Cayen/Pathwise per the Site Lead.
• Enter daily attendance. The Office of Extended Learning will be checking weekly to make sure attendance is entered.
• Provide weekly attendance sheets for all classes to the Site Lead.
• Communicate with Site Lead and parents about student absences, and follow any prescribed procedures related to absence reporting and recording.
• Communicate with Site Lead regarding weekly time sheet (for Extended Learning Substitutes).
• Sending out Memos/Letters to families
• Maintain notes on any activity you do regarding students, this includes behavior, contact with families etc.
• Use of Gmail calendar and shared google docs.
• Other duties as assigned by the Site Lead and/or Director of Extended Learning.

Safety:

Employee is responsible for taking all steps necessary to protect yourself and others against occupational accidents, injuries, and illnesses. Employee is responsible for ensuring all work performed meets the highest industry standards and is done in compliance with all local, state and federal requirements.

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities, and requirements. Nothing in this job description restricts the administration's right to assign or reassign duties and responsibilities to this job at any time.

This job description is subject to change at any time due to funding and/or enrollment.