Expense Reporting Specialist

Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist. This role will primarily focus on expense report processing with the opportunity to assist in accounts payable and receivable, journal entries, reconciliations, and month-end accounting activities.

Expense Reporting Specialist

Compensation: $45,000 - $55,000
Schedule: Monday-Friday, 40 hours/week
Work Arrangement: Hybrid after training period (approximately 1 month); onsite presence required during month-end close

Our client is a growing global organization with a collaborative and team-oriented culture. They value employee empowerment, professional development, and creating an inclusive workplace. The organization offers a supportive environment with strong leadership, modern technology, and opportunities to contribute across multiple accounting functions. We are seeking a detail-oriented Expense Reporting Specialist to support the accounting team during a critical transition period. This role will primarily focus on expense report processing with the opportunity to assist in accounts payable and receivable, journal entries, reconciliations, and month-end accounting activities. The ideal candidate is organized, able to work independently, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

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• Process weekly employee expense reports through SAP Concur (approximately 350 expense reports per month)
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• Review expense reports for accuracy and validate receipts against submitted expenses
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• Administer and process employee per diem reimbursements in accordance with company policies
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• Manage per diem setup and maintenance within Concur, including varying reimbursement rates based on employee work locations throughout the United States
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• Process flat-rate per diem reimbursements for field employees and ensure accurate payment processing
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• Respond to employee questions related to expense reports, reimbursements, and travel expenses
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• Support vendor invoice processing, invoice verification, and payment activities as needed
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• Assist with accounts payable and additional accounting functions based on business needs and workload capacity
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• Support month-end accounting activities and collaborate with the accounting team to ensure accurate financial reporting
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Qualifications

Minimum Requirements

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• Experience using SAP Concur
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• Employee expense reporting and reimbursement processing experience
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• Experience reviewing receipts, auditing expense submissions, and ensuring policy compliance
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• Accounts payable experience in a high-volume environment
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• Strong attention to detail and organizational skills
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• Proficiency with Microsoft Excel and Microsoft Office
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• Ability to manage multiple priorities and work independently
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Preferred Qualifications

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• Experience supporting construction, engineering, field service, or project-based organizations
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• Experience processing employee per diems and managing varying reimbursement rates
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• Familiarity with construction-related expense reporting requirements
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• Exposure to general accounting functions, reconciliations, or month-end close activities
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• Associate's or Bachelor's degree in Accounting, Finance, or a related field
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Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist Expense Reporting Specialist
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