Expeditor II

Location: San Antonio, TX

Position Summary

We are seeking an experienced Expeditor II for an opportunity with our client in San Antonio, TX. This position is responsible for coordinating, tracking, and expediting supplier documentation, equipment, and material deliveries to ensure compliance with contractual requirements and project schedules.

The Expeditor II will work closely with suppliers, Engineering, Procurement, and Construction teams to monitor deliverables, resolve documentation issues, and proactively identify potential delays. The ideal candidate will have strong communication, organizational, and problem-solving skills, with experience supporting projects in engineering, construction, industrial, or manufacturing environments.

Key Responsibilities

• Track and expedite supplier document submittals to ensure compliance with contract requirements and project schedules.

• Coordinate with suppliers and Engineering teams to obtain new, missing, revised, or outstanding documentation.

• Monitor supplier performance, identify potential delays, and implement corrective actions to improve on-time delivery.

• Conduct weekly reviews of supplier documentation status and provide updates to project stakeholders.

• Lead expediting calls with suppliers and project teams to review outstanding deliverables and resolve issues.

• Participate in weekly Engineering and Project Expediting meetings to ensure timely document submissions and reviews.

• Identify and escalate supplier documentation issues to the Project Expeditor or Expediting Manager.

• Support Advanced Work Packaging (AWP) requirements by tracking project deliverables against established schedules.

• Coordinate expediting activities related to equipment, materials, and associated documentation.

• Maintain accurate records, prepare status reports, develop meeting agendas, and distribute meeting minutes.

• Collaborate with Engineering, Procurement, and Construction teams to identify and prevent potential project delays.

• Perform expediting activities in accordance with established project procedures and standards.

• Provide additional expediting support at fabrication facilities or project sites as required.

Required Qualifications

• High School Diploma or GED required.

• 1–3 years of experience in expediting, document control, project coordination, or a related role.

• Experience tracking project deliverables against established schedules within engineering, construction, manufacturing, or similar project-based environments.

• Demonstrated ability to coordinate with suppliers, vendors, and internal project teams to ensure timely completion of deliverables.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Strong critical thinking and problem-solving abilities.

• Ability to work independently with minimal supervision.

• Experience identifying potential schedule impacts and proactively resolving outstanding issues.

Preferred Qualifications

• Associate's or Bachelor's degree.

• 2–5 years of experience in expediting or document control within engineering, construction, industrial, or manufacturing environments.

• Experience supporting large industrial construction projects.

• Familiarity with supplier documentation, procurement processes, and project schedules.

• Working knowledge of Oracle.

• Intermediate to advanced Microsoft Excel and Office skills.

• Previous experience leading meetings or coordinating project teams.