Executive Support Coordinator

Careerscape is supporting a client opening for a Remote Entry-Level Executive Support Coordinator. This role focuses on providing administrative support to executives, managing calendars, coordinating meetings, organizing travel arrangements, preparing reports, maintaining confidential documentation, and supporting daily executive operations in a fully remote environment.

This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building a career in executive administration, office operations, or business support.

The Executive Support Coordinator will work closely with company executives, department leaders, and cross-functional teams to coordinate schedules, prepare business documents, manage communications, organize meetings, and ensure executive priorities are completed efficiently.

This role is ideal for candidates interested in executive assistance, office administration, business operations, or administrative coordination.

Responsibilities

• Manage executive calendars, appointments, and scheduling
• Coordinate virtual meetings and prepare meeting agendas
• Organize travel arrangements and itineraries
• Prepare reports, presentations, and business documents
• Screen emails and assist with executive correspondence
• Maintain confidential files and sensitive business information
• Coordinate projects and track important deadlines
• Schedule conference calls and company events
• Communicate with internal teams and external stakeholders
• Assist with meeting follow-ups and action items
• Support day-to-day executive administrative operations
• Perform additional executive support and administrative duties as assigned

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Business Administration or a related field preferred
• 0–2 years of experience in administration, executive support, office coordination, customer service, or related roles
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar management tools
• Ability to work independently in a remote environment
• Strong attention to detail and problem-solving abilities
• Professional, dependable, and highly confidential mindset

Benefits

• Fully remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision insurance
• Paid time off, holidays, and sick leave
• 401(k) retirement savings plan
• Paid training and onboarding
• Performance-based bonuses
• Professional development and certification assistance
• Career growth into Executive Assistant, Office Manager, Administrative Coordinator, Operations Coordinator, or Business Support Specialist roles
• Collaborative and supportive remote work environment