POSITION TITLE: Executive Staff Assistant
REPORTS TO: VP of AE stores
LOCATION: Remote/East Coast
POSITION SUMMARY:
AEO is seeking an Executive Assistant to support a Zone Vice President with a variety of administrative tasks (VP of AEO Stores). The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The successful candidate will possess structure, attention to detail, and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the group with professional courtesy and acumen as well as providing general support and assistance to their teams.
RESPONSIBILITIES:
- Manage and maintain calendars for the VPs
- Plan and execute domestic and international travel planning and expense reconciliation
- Anticipate routine activities without prompting, and communicate any issues or delays in advance
- Daily email tracking, editing, filtering, and correspondence
- Organize and facilitate all meetings (off and on-site) as needed. Attend off-site meetings as necessary
- Assist as needed in development of dynamic presentation decks
- Compile Daily & Weekly Reporting
- Partner with other Executive Assistants to coordinate meetings and general administrative needs as necessary other duties as assigned
QUALIFICATIONS:
- 3+ years previous, relevant experience supporting executives
- Experience handling confidential information in a professional environment
- Ability to maintain a flexible schedule. As needed, work hours need to coincide with leadership
- High degree of proficiency Google platform, Expert knowledge of Excel, Google Sheets, COGNOS
- Strong analytical, prioritizing, interpersonal, and problem-solving skills
- Strong verbal and written communication skills
- Strong project management (from conception to completion) & planning skills
- Demonstrated collaborative skills and ability to work well within a team
- Ability to work in a fast-paced and deadline-oriented environment
- Self-motivated with critical attention to detail and deadlines
PAY/BENEFITS INFORMATION:
- Actual starting pay is determined by various factors, including but not limited to relevant experience and location.
- Subject to eligibility requirements, associates may receive health care benefits (including medical, vision, and dental); wellness benefits; 401(k) retirement benefits; life and disability insurance; employee stock purchase program; paid time off; paid sick leave; and parental leave and benefits.
- Paid Time Off, paid sick leave, and holiday pay vary by job level and type, job location, employment classification (part-time or full-time / exempt or non-exempt), and years of service. For additional information, please click HERE.
- AEO may also provide discretionary bonuses and other incentives at its discretion.