Executive Secretary

Announcement

Details

Open Date 09/14/2026 Requisition Number PRN17465N Job Title Executive Secretary Working Title Executive Secretary Career Progression Track C Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 15-20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

We are looking for employees that can work 3-4 hour shifts each day of the week in the mornings.

Is this a work study job? No VP Area President Department 00658 - General Counsel Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $16.00-17.50 Close Date 09/22/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

The Office of General Counsel is looking to hire a part-time employee to cover the front desk during business hours. Employees will primarily answer phones, greet and direct clients as they come into the office, and other administrative support to the office. Student employees are allowed to work on homework during down times.

Responsibilities

1. Provides administrative support to supervisor or department.

2. Prepares correspondence, including composing routine letters and memos.

3. Schedules appointments and maintains supervisors or departments calendar.

4. Makes arrangements for meetings and conferences.

5. Establishes and maintains confidential files.

6. Orders and maintains supplies for department.

7. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

We are looking for employees that can work 3-4 hour shifts each day of the week. Student employees are allowed to work on homework during down times.

Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High School Diploma, GED, or equivalency?

• Yes

• No

• • Do you have 4 or more years of clerical/administrative experience or equivalency? (1 year of college is equivalent to 2 years of work experience)

• Yes

• No

• • How many years of clerical/administrative experience do you have?

• Less than 2 years

• 2 year or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more

• • Please indicate your skill level in the use of Microsoft Word:

• Basic

• Intermediate

• Advanced

• • Please indicate your skill level in the use of Microsoft Excel:

• Basic

• Intermediate

• Advanced

• Indicate your level of knowledge/expertise in business writing:

• None

• Minimal

• Moderate

• Extensive

• Do you have previous work experience in a college/university environment?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents