Administrative Skills, Documentaries, English Language, Executive Assistant Skills , File Maintenance, Mail Processing, Mathematics, Office Equipment, Office Management, Operations Processes, Plan Meetings, Prepare Correspondence, Procedure Development, Procedure Implementation, Proofreading, Publications, Reporting Skills, Statistical Reports, Telephone Skills, Word Processors
Executive Secretary
Salary
$32,225.00 - $41,000.00 Annually
Location
Normal
Job Type
Full-Time
Job Number
202300813
Department
Registra Office
Opening Date
05/13/2026
- Description
- Benefits
- Questions
Description
Summary:
Under direct supervision provides administrative and secretarial assistance to an administrative unit head or higher or to the chairperson of an academic unit with 14 or more professional employees.
Examples of Duties
Essential Duties and Responsibilities:
- Reports to the unit head or department chairperson and may supervise all other student assistants assigned to the unit or department office.
- Organizes and implements procedures f o r executing various administrative assignments.
- Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms.
- Determines when pertinent material from the files should be attached to certain documents with which the supervisor must deal.
- Composes drafts or reports and letters for the supervisors review, and transmits replies to routine correspondence on the supervisors behalf.
- Assists in arranging meetings of the units staff and faculty, and serves as recording secretary at such meetings.
- Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned.
- Types minutes, correspondence and other documents relating to the operation of the unit or department, and proofreads these materials to ensure their accuracy.
- Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is keep confidential.
- Answers the telephone, places calls, makes appointments and reservations, receives visitors, and functions as an office receptionist.
- Performs general office management duties and recommends methods for improving office procedures.
- Performs other duties as assigned by the immediate supervisor.
Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):
- An associates degree or a degree higher than an associates degree
- At least (3) three years of administrative or clerical experience
Supplemental Information
Knowledge, Skills, and Abilities:
- Considerable knowledge of office management practices and procedures.
- Considerable knowledge of business English, spelling and commercial mathematics.
- Working knowledge of care and operation of standard office machines and equipment.
- Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures.
- Ability to compose and prepare accurate reports, records and correspondence.
- Ability to prepare and maintain complex clerical files including statistical reports and materials.
- Ability to take dictation and to operate a word processor at a corrected rate of sixty words per minute.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.
To learn more details, visit our benefits page at http://www.aamu.edu/hr
01
Do you have an associates degree or a degree higher than an associates degree?
02
Do you have at least (3) three years of administrative or clerical experience?
Required Question
Employer Alabama Agricultural and Mechanical University
Address 449 Buchanan Way
Normal, Alabama, 35762
Phone 256-372-5835
Website www.aamu.edu