Executive Secretary

PURPOSE OF THE JOB: Provide administrative support to Jake's Place staff in order to insure that efficient, cost effective, and timely services are provided to individuals and families in the Bristol Bay region.

QUALIFICATIONS:

• High school diploma or equivalent required. Two years college-level business courses, plus two years secretarial experience, preferably in a health care facility required.
• . Intermediate or advanced skills in areas of accounting, business English and software programs required.
• Must be able to communicate in a professional manner both verbally and in writing, including ability to take minutes of complex meetings.
• Must be organized, dependable and able to work with minimal supervision towards the goals and objectives of the program.
• Must be able to handle non-routine situations with sensitivity for clients and their families in a variety of cultural settings.
• Familiarity with office equipment and Microsoft Office (Word, Excel, PowerPoint) required. Typing speed, 55+ WPM required.
• Complete confidentiality of patient and business information required.

ESSENTIAL FUNCTIONS:

• Processes accurate monthly/quarterly reports for distribution to staff and supervisors.
• Runs ad hoc reports when requested by staff and supervisors.
• Responsible for entering client infonnation into the State of Alaska's reporting database.
• Oversees maintenance of office equipment.
• Maintains an up-to-date equipment inventory and current listing of all hazardous materials in use by Jake's Place staff and the appropriate Material Safety Data Sheets.