About the Role
Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You’ll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.
Impact Areas
- Operational efficiency through precise scheduling and calendar upkeep.
- Clear decision-making with well-prepared reports and presentations.
- Faster responses via professional handling of calls and correspondence.
- Reliable recordkeeping with organized, up-to-date files.
- Team momentum supported by project assistance and task follow-through.
- Well-stocked workspace through supply coordination and inventory control.
- Connected culture through meeting and event coordination.
Core Responsibilities
- Manage calendars and appointments with accuracy and foresight.
- Prepare and format reports, slide decks, and related documents.
- Answer and route incoming calls; handle email and mail inquiries.
- Organize digital and physical files; keep documentation current.
- Support cross-functional projects and evolving priorities.
- Oversee office supplies and inventory needs.
- Assist with planning and coordinating team meetings and activities.
Qualifications
- High school diploma or equivalent; extra training/certifications in office administration are a plus.
- Prior success in an administrative assistant or comparable role.
- Meticulous organization and attention to detail.
- Strong written and verbal communication.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Self-starter who also thrives in a team environment.
- Positive, adaptable, and comfortable in a fast-paced environment.
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
- Vision insurance
If you take pride in keeping the details tight and the team moving forward, we’d love to connect.