Executive Office Manager

This leadership role is responsible for overseeing corporate office operations, supervising administrative staff, supporting executive leadership, and ensuring a professional, efficient, and welcoming workplace environment. The ideal candidate brings a strong background in office management, executive support, team leadership, vendor management, and organizational operations.

Executive Office Manager

Location: Irving, TX
Employment Type: Direct Hire | Full-Time
Schedule: Monday–Friday | Flexible Start Time (7:30 AM–5:00 PM or 8:30 AM–5:00 PM)
Compensation: $65,000–$84,000 annually
Start Date: ASAP

Position Overview

Wheeler Staffing Partners is seeking an experienced Executive Office Manager for a direct-hire opportunity in Irving, TX. This leadership role is responsible for overseeing corporate office operations, supervising administrative staff, supporting executive leadership, and ensuring a professional, efficient, and welcoming workplace environment.

The ideal candidate brings a strong background in office management, executive support, team leadership, vendor management, and organizational operations. This individual will serve as a key liaison between employees, visitors, vendors, and leadership while driving operational excellence across the office.

Key Responsibilities

Corporate Office Operations

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  Oversee daily front office and reception operations
  
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  Serve as the primary point of contact for visitors, clients, and employees
  
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  Maintain a professional, organized, and customer-focused office environment
  
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  Manage incoming calls, emails, correspondence, and office communications
  

Executive Support

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  Provide administrative support to executive leadership
  
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  Manage calendars, schedules, priorities, and confidential information
  
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  Coordinate meetings, appointments, and executive business activities
  
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  Assist with special projects and strategic initiatives
  

Meeting & Event Coordination

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  Coordinate onsite meetings, events, and corporate functions
  
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  Manage conference room scheduling and meeting logistics
  
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  Prepare meeting spaces and ensure rooms are fully functional and organized
  
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  Support executive and departmental meetings as needed
  

Travel & Logistics Management

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  Coordinate business travel arrangements for executives and leadership teams
  
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  Prepare travel itineraries and supporting documentation
  
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  Communicate meeting schedules and logistics to attendees
  
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  Ensure seamless execution of travel and scheduling activities
  

Office Administration & Vendor Management

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  Oversee office supply purchasing, inventory, and budget management
  
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  Coordinate vendor relationships and service providers
  
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  Manage incoming and outgoing mail, packages, and deliveries
  
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  Ensure office equipment and resources remain operational
  

Team Leadership

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  Supervise Office Managers and administrative support staff
  
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  Delegate responsibilities and monitor performance
  
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  Support employee development and operational efficiency
  
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  Foster a collaborative and professional work environment
  

Employee Onboarding Support

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  Coordinate onboarding logistics for new hires
  
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  Prepare workspaces, equipment, and orientation materials
  
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  Partner with internal departments to support a smooth onboarding experience
  

Qualifications

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  High School Diploma or GED required
  
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  Bachelor's degree in Business Administration or a related field preferred; equivalent experience may be considered
  
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  Minimum of 5 years of experience in office management, executive administration, office operations, or administrative leadership
  
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  Previous supervisory or team leadership experience preferred
  

Required Skills

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  Strong leadership, team management, and relationship-building skills
  
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  Exceptional written and verbal communication abilities
  
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  Professional presence with a customer-service-oriented mindset
  
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  Strong organizational, planning, and multitasking capabilities
  
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  Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  
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  High attention to detail, accuracy, and problem-solving skills
  
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  Ability to collaborate effectively with all levels of an organization
  
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  Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
  
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  Experience with mortgage industry software preferred
  
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  Encompass experience strongly preferred
  

Physical Requirements

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  Ability to work in a standard office environment
  
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  Ability to sit, stand, walk, reach, and operate office equipment throughout the workday
  
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  Ability to occasionally lift and carry up to 10 pounds
  
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  Ability to communicate effectively in person, by phone, and electronically
  
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  Regular attendance and punctuality required
  

Why Work With Wheeler Staffing Partners?

Wheeler Staffing Partners partners with leading organizations to connect experienced professionals with exceptional career opportunities. Our team provides personalized support throughout the hiring process and is committed to helping candidates find roles that offer long-term growth, professional development, and meaningful career advancement. Join a company that values leadership, collaboration, operational excellence, and employee success.