Executive Meeting Manager

Job Title: Executive Meeting Manager 

Department: Sales and Marketing

Reports To: Director of Sales & Marketing

Location: Woodbridge NJ

Job Type: Full-Time

Job Summary: Delta Woodbridge Marriott Hotel, managed by Rebel Hotel Company:

Rebel Hotel Company is one of the fastest-growing third-party hotel management companies in the United States, recognized for delivering bold results, operational excellence, and distinctive guest experiences. We operate a diverse portfolio of full-service, lifestyle, and branded hotels across major metropolitan and resort markets. We are building a culture of leadership, innovation, and accountability—and we’re just getting started.

Delta Hotels Woodbridge is a 312-room, full-service Marriott hotel located in Iselin, New Jersey, serving corporate and leisure travelers throughout Central New Jersey and the greater New York metropolitan area. With versatile meeting and event spaces, on-site dining, and a strong mix of corporate, group, and social business, the hotel offers a dynamic environment focused on exceptional guest experiences. As a Marriott-branded property operating in a unionized environment, our team is committed to maintaining brand standards, fostering collaboration across departments, respecting established labor agreements, and delivering exceptional service.

The Executive Meeting Manager oversees the planning, coordination, and successful execution of contracted group meetings and events, serving as the primary point of contact for clients throughout the planning process. This position works closely with Sales, Catering, Banquets, Food & Beverage, Front Office, and other hotel departments to ensure accurate communication, seamless event execution, and exceptional client satisfaction.

The role also supports property revenue generation by conducting inside/outside prospecting calls to identify new business, responding to inquiries, preparing proposals, and contracting designated small catering-only functions and small meetings with/without guestrooms taking place within 30 days of inquiry, room rentals. Operating within a Marriott-branded, unionized hotel environment, this position requires strong cross-departmental collaboration and adherence to brand standards.

The ideal candidate is highly organized, detail-oriented, and service-driven, with strong client relationship management skills, experience coordinating events in a unionized hospitality environment, and the ability to manage multiple priorities in a fast-paced, full-service hotel.

Key Responsibilities:

Administrative sales duties include preparation, generation and distribution of the weekly events packet, submission of the daily reader board listings, and other duties as needed.

Serve as the primary client contact for contracted groups, meetings, and events, managing planning, execution, and post-event follow-up.

Coordinate group and event logistics, including guest room blocks, rooming lists, meeting space, food and beverage, audiovisual services, transportation, and special requests.

Prepare and maintain accurate Banquet Event Orders (BEOs), group resumes, contracts, event diagrams, and sales system records.

Communicate event requirements and changes across hotel departments, leading pre-conference meetings and coordinating successful event execution.

Manage group billing, deposits, payment arrangements, guarantees, and final account reconciliation in coordination with Accounting.

Prospecting, responding to inquiries, preparing proposals, and contract designated catering-only functions, small meetings, and events to support revenue goals.

Coordinate with approved vendors, conduct site inspections, and maintain strong client relationships to encourage repeat business.

Monitor event execution, resolve client concerns, and ensure compliance with Marriott brand standards and hotel procedures.

Collaborate with union and non-union departments while respecting collective bargaining agreements, union work jurisdictions, and established labor practices.

Perform additional duties as assigned, consistent with applicable work rules and departmental responsibilities.

Required Skills, Experience and Knowledge:

2+ years of experience in hotel event management, catering sales, sales administration, banquet operations, or a related hospitality role strongly preferred.

Experience coordinating group events, preparing contracts and BEOs, and managing client relationships.

Knowledge of Marriott brand standards and hotel sales, catering, or property management systems preferred.

Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities.

Proficiency in Microsoft Office Suite and familiarity with hotel sales and catering software (our hotel utilizes CI).

Understanding of hotel operations, group billing, event logistics, and cross-departmental coordination.

Ability to work independently, exercise sound judgment, and maintain professionalism in a fast-paced environment.

Ability to work a Tuesday – Saturday work week, with flexibility to work evenings, weekends, and holidays based on business needs.

Physical Requirements & Work Environment:

Primarily works in an indoor hotel environment, including offices, meeting spaces, and event areas.

Regularly required to sit, stand, walk, communicate, and operate standard office equipment.

May occasionally bend, reach, climb stairs, and lift or carry up to 50 pounds.

May require extended periods of standing or walking during meetings and events.

Must be able to perform the essential functions of the position, with or without reasonable accommodation.

What We Offer:

Competitive compensation

Medical, dental, and vision insurance for eligible employees

401(k) plan with company match, subject to plan terms

Paid time off and holidays, as applicable

Hotel travel and employee discounts, subject to eligibility

Career advancement opportunities within a rapidly growing company

A chance to be part of the Rebel movement redefining hospitality leadership

Salary Range: $55,000 - $65,000 based on previous applicable experience.

At Rebel Hotel Company, we don’t manage hotels the old way—we challenge the status quo. If you’re ready to lead with vision, act with ownership, and make your mark in the hospitality world, we want to meet you.