Executive Liaison, Office of the Vice President for Student Success

Department

VP STDNT SUCCESS, ENRLLMNT & I (UA-VPSS-IUBLA)

Department Information

The Office of the Vice President for Student Success (VPSS) leads Indiana Universitys (IU) work to improve the overall student experience across its 9 campuses, overseeing operations such as enrollment services, academic and curricular processes, and a wide range of student support programs. Working closely with campus leaders, faculty and student support professionals, VPSS helps identify and remove barriers to student achievement, strengthens support systems, and advances student-centered approaches that help more students stay on track to graduate and achieve their academic and career goals.

Job Summary

The Executive Liaison serves as the primary administrative and liaison resource for Vice President of Student Success by managing schedules, communications, meeting logistics, grant management and special projects. The role requires professionalism, discretion, and the ability to anticipate needs while delivering high-quality results.

Department Specific Responsibilities

• Coordinates workflows, calendars, and communication streams for the Vice President, and core leadership.
• Serves as the main point of contact between VPSS, other executive offices, campus and academic leaders, and external stakeholders.
• Prepares agendas, meeting materials, and follow-up actions for cabinet, project, and other executive meetings.
• Prepares presentations, records minutes, tracks action items, and maintains executive records.
• Manages travel, event planning, and facility arrangements for meetings and visits.
• Oversees office administration, supplies, and equipment needs.
• Ensures meeting rooms, Audio/Visual (AV) systems, and technology are ready for events.
• Leads special projects and policy/system change initiatives
• In close collaboration with the Offices senior leadership and with minimal supervision, the position helps manage and develop timelines, reports, materials and analyses to advance unit projects and efforts.
• Drafts, proofreads, and manages correspondence; prepares presentations and reports.
• Maintains confidential files and ensure timely, accurate communication.

General Responsibilities

• Manages dynamic and complex calendar, which requires a deep understanding of areas key priorities to ensure Executive is spending time in most effective and impactful way. Ensures conflicting meetings are resolved in a timely way.
• Handles matters of significance on behalf of the Executive.
• Drafts, prioritizes and handles more complex communications including briefings.
• Researches and handles special projects which may include working with the Board of Trustees.
• Coordinates workflows and time management.
• May have responsibility for department budget serving as account manager or developing and overseeing the budget.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelors degree.

Preferred

• Masters degree.

WORK EXPERIENCE

Required

• 3 years of providing support handling multiple priorities to a high level executive.

Preferred

• 3 years of experience in managing high level projects within higher education or large non-profit organizations.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Attention to details with the ability to meet tight deadlines.
• Ability to maintain and work with highly confidential information.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington Campus.

This is an in-person position.

Advertised Salary

$75,000-$85,000 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234