Executive Director (Non-Profit) (#2410)

PURPOSE OF THE ROLE:

This non-profit organization operates dental clinics to serve the oral health needs of children from low-income families. The Executive Director will:

• Champion the Mission of the organization.
• In conjunction with the Board of Directors, establish the overall strategy of the organization.
• Establish and oversee the strategic and operational functions of all programs and staff in the areas of dental operations, facilities, financial operations, community engagement, and fundraising.
• Ensure that client needs are met at the very highest professional level of children's oral health.
• Serve as the face of the organization and represent its Mission and Core Values in all public settings.

KEY RESPONSIBILITIES & DUTIES:

• Uphold and honor the Company's Mission, Vision, Core Values, and Objectives.
• Follow all company policies and procedures.
• Responsible for overseeing the planning, organizing, and directing of all organizational operations.
• Report to the Board of Directors on a quarterly basis, a summary of:
  • Programs and services delivered to clients.
  • Financial performance (which could include income & expense statement, balance sheet, actual compared to budget).
  • Staffing and facility updates.
  • Community engagement and fundraising.
  • Future needs.
• Monitor daily operations of the organization, providing executive direction for program strategies and efficiencies in conjunction with management.
• Oversee all accounting and bookkeeping functions.
• Direct the work of the business manager as it relates to financial operations.
• Monitor and consult with contracted accounting services for daily financial operations.
• Provide quarterly financial reports to the Board of Directors.
• Provide executive direction and decision-making for all financial operations, including corrective actions if needed.
• Oversee and direct the management of all financial assets, including cash reserves and endowment funds.
• In conjunction with staff, initiate billing, monitor receivables, and ensure payment of all expenses for all fundraising events.
• Initiate and execute the annual CPA audit with opinion and the IRS Form 990 submission.
• Prepare an annual budget and submit it to the Board of Directors at the annual meeting for approval.
• Monitor monthly, comparing actual results to forecasted income and expenses.
• Provide the Board on a quarterly basis any variances from the annual budget.
• Champion a strong work culture that attracts and retains people while driving the organization's mission.
• Provide coaching and support for direct reports and, when needed, for all other employees.
• Provide leadership to the management team in their responsibility to manage their staff.
• Work with management to identify and address staffing requirements for efficient operations.
• In conjunction with staff, initiate and lead all fundraising efforts.
• As the face of the organization, build and maintain relationships in conjunction with staff that result in appropriate fundraising success.
• Oversee and monitor all operations to ensure compliance with local, state, and federal regulations.

ACADEMIC, CERTIFICATIONS and/or TRADE QUALIFICATIONS:

• Master's degree preferred or equivalent work experience.

WORK EXPERIENCE, SKILLS & STRENGTHS:

• 10 or more years of non-profit and/or dental clinic experience.
• 5 or more years of management or supervisory experience.
• Demonstrated leadership and management skills.
• Strong understanding of financials and accounting.
• Ability to multi-task.
• Takes initiative.
• Great at public speaking.
• Works independently.
• Personable and easy to communicate with.
• Enthusiastic.
• Creative problem-solving skills.
• Collaborative.
• Flexible.
• Organized.

THE IDEAL CANDIDATE:

• A seasoned leader who understands the current trends in oral healthcare and/or non-profit organizations.
• Demonstrated empathy in helping children and their families.
• Has a strong aptitude for financial and accounting.
• Experience in hiring, managing, and motivating staff.
• Has experience in developing and implementing successful fundraising plans.
• Knows how to establish relationships with local community groups.
• Highly effective in a leadership role that requires clear communication skills and decisiveness, including engagement with local media.

KEY PERFORMANCE INDICATORS, or "What Does Winning Look Like"

• Increasing the number of children who have successful oral health outcomes and/or receive quality dental services through the organization.
• Build an annual budget plan that is approved by the Board of Directors.
• Have the right people in the right jobs.
• Be a successful non-profit organization by:
  • Maintaining a clear and well-documented Mission Statement.
  • Maintaining organizational documents for non-profit status, both state and federal.
  • Developing and maintaining an independent, decision-making Board of Directors.
  • Ensuring that systems are in place to promote transparency and accuracy in all financial statements and information reporting.
  • Maintaining transparency in all aspects of operations.
  • Maintaining transparency in Executive Director and Board of Directors compensation.
  • Submitting the required IRS Form 990 annually.
  • Always being prepared for unannounced public inspections of IRS Form 990 and tax exemption documents.