The Executive Director / Administrator is responsible for the overall management and day-to-day operations of a 26–30 bed Assisted Living Facility. This hands-on leadership role ensures regulatory compliance, quality resident care, staff supervision, financial oversight, and occupancy growth. The Administrator serves as the on-site leader, promoting a safe, compassionate, and resident-centered environment.
Key Responsibilities
Daily Operations:
- Oversee all daily functions of the community
- Ensure compliance with state ALF regulations and licensing standards
- Maintain survey readiness at all times
- Monitor safety, sanitation, and building maintenance
- Participate in on-call rotation and respond to emergencies as needed
Resident Care Oversight:
- Ensure residents receive appropriate assistance with ADLs
- Oversee medication management systems and documentation
- Review incident reports and implement corrective actions
- Conduct resident and family meetings as needed
- Promote dignity, engagement, and quality of life
Staff Leadership:
- Recruit, hire, train, and retain caregivers and med techs
- Ensure proper staffing coverage for all shifts
- Conduct staff meetings and performance evaluationsProvide ongoing coaching and support
- Ensure staff training and certification compliance
Financial Oversight:
- Manage operating budget and expenses
- Monitor payroll and staffing costs
- Oversee billing and collections (if applicable)
- Maintain occupancy goals and revenue targets
Occupancy & Community Relations:
- Conduct tours and assist with move-ins
- Maintain relationships with families and referral sources
- Represent the community in local outreach efforts
- Support marketing initiatives
Compliance & Risk Management:
- Maintain required documentation and resident records
- Ensure proper incident reporting
- Oversee infection control practices
- Maintain emergency preparedness plan
Qualifications:
- Minimum 2 years supervisory experience in ALF or senior living preferred
- Strong knowledge of state ALF regulations
- Experience managing small teams
- Basic financial and budgeting knowledge