Executive Coordinator (RFT-Exempt)

Executive Coordinator (RFT-Exempt)

Salary

$74,472.32 - $80,611.23 Annually

Location

MSB Administration Building, 350 E Dahlia, Palmer, AK

Job Type

Full-time Exempt

Job Number

2026-00100

Department

Assembly

Division

Administration

Opening Date

08/04/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Job Summary

This position is responsible for providing executive administrative support to the Borough Executive Officers, which may include the Mayor, Borough Manager, Deputy Manager, and other Administrative program staff as assigned.

Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

This is a non-bargaining unit confidential position.

Pay Grade

N1 - N5 - DOE

Minimum Requirements

Associate's degree in a course of study directly related to the occupational field. High School diploma or equivalent and any combination of post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the Associate degree on a year-for-year basis.

Five (5) years of progressively responsible experience in the occupational field, sufficient to understand the major duties of the position, and to be able to answer questions and resolve problems, including four years supporting senior executive level positions. Experience related to work performed by the department is preferred. Relevant experience includes providing executive administrative support; managing calendars, meetings, and travel arrangements; preparing correspondence, reports, presentations, agendas, and minutes; coordinating communications with internal and external stakeholders; maintaining confidential records and filing systems; coordinating public records requests; organizing meetings and events; assisting with budgets, invoices, and purchasing; supporting special projects; and resolving administrative issues in a timely and professional manner.

Possession of or ability to readily obtain a valid driver's license issued by the State of Alaska for the type of vehicle or equipment operated. If assigned driving duties/responsibilities, candidate must be at least 19 years of age with one (1) year of driving experience.

Possession of or ability to obtain Notary Public Commission from the State of Alaska within six months if required for assigned area.

Completion of Incident Command System (ICS) courses, ICS 100 and IS 700, within ninety (90) days of hire.

Must successfully pass a pre-employment background check.

Duties/Responsibilities

• Provides liaison assistance with Borough Executive Office and Administration staff contacts within and outside the organization; obtains and disseminates information; conveys Manager's directions to subordinates and Borough staff; may act as main contact person for the Manager and Administration staff with various state, federal, and local agencies.
• Assists with coordinating, administering and monitoring the Borough Executive Office budget process; assists with preparation of preliminary budget estimates for the Manager; monitors and oversees budget expenditures; requests budget adjustments as needed; administers grant contracts under the Managers or Administration staff's direction.
• Assists with coordinating and monitoring of the legislative priority process for federal and state priorities as directed by the Manager.
• Assists with gathering information to enter and maintain CAPSIS entries for legislators; may assist Manager with fielding legislators CAPSIS inquiries; may serve as liaison between the Borough Manager and federal and state legislators, lobbyists, and others.
• Resolves problems; prioritizes questions and concerns for the Borough Executive Office's attention.
• Assists with maintaining the Borough Executive Office's schedule, appointments, meetings, and events; prepares agendas and attends meetings with the Borough Executive Office or Administration staff, as requested.
• Accepts, prioritizes, and handles all incoming and outgoing correspondence.
• Serves as the main point of contact for public records requests for the Borough Executive Office, as well as multi-departmental requests; Coordinates and tracks records, timelines and responses. Assists the Executive Team with any public records requests by gathering documents, making records available, and following the policies, procedures, and retentions regarding public records.
• Assists with records management for the department; Assists with establishing and maintaining files, records, and other information sources related to work in compliance with the Borough's Records Management Program; and provides assistance to the Senior Executive Coordinator within the Department.
• Assists with all travel arrangements for the Borough Executive Office and Administration staff.
• Ensures there is adequate coverage of the Administrative office.
• Answers telephone and greets visitors; provides information and assistance inside and outside the organization.
• Preview and track all contracts, deeds, payroll documents, change orders, and other documents for the Borough Executive Office.
• Researches and handles special projects as requested by the Borough Executive Officers and Administration staff.
• Assists with coordinating executive level receptions, ceremonial events, and high level community service events.
• Assists with updates to Borough website; approves content for the electronic project board. Creates, composes, edits, produces and/or distributes varied correspondence, legislation, reports, meeting minutes, advertisements, mailings, notices and other materials; obtains, organizes, and plans suitable presentation of content; reviews work for format consistency, grammatical construction and typographical accuracy; presents finished materials for review, or distributes.
• Performs related duties.

The Mat-Su Borough offers a variety of benefits to its eligible employees. These benefits include Health, dental and vision insurance, life insurance, accident and dismemberment (AD&D) insurance, retirement, supplemental benefits (in lieu of social security), deferred compensation, and an employee assistance program. Following is brief description of some of these benefits.

Health Insurance:

The Borough offers group health insurance to all Regular employees scheduled to work 30 or more hours per week. The plan includes medical, prescription, audio and optional dental and vision benefits. Employees may decline any or all of these coverages. Coverage begins for the employee and family members the 1st of the month following date of employment. Family members include spouse and children under age 26. Beginning July 1, 2022, the amount charged to each employee, with a regular work week of 35 or more hours, will be based on which Tier you select and whether the optional vision/dental coverage is added. That amount will be divided between the first two paychecks of each month. The Borough will pay the remainder of the monthly costs. For employees working at least 30 hours but less than 40 hours a week, if the employee elects to be covered, the employee cost will also be based on the Tier selected and if the optional vision/dental coverage has been added.

Life & AD&D:

All regular full time or part time employees will have life insurance coverage provided by the Borough of $50,000 on themselves, $2,000 on their spouse and $1,000 on each qualified child. The benefit for Accidental Death & Dismemberment on the employee is $50,000.

• Employees may purchase additional life insurance through the State of Alaska Supplemental Benefits System.

Retirement:

PERS Tier IV (applies to employees first entered into PERS service on or after July 1, 2006): Alaska Public Employees Retirement System is mandatory with a contribution rate of 8%. The Borough portion is as follows: Defined Contribution Plan - 5%; Health Plan - 0.86%, Health Reimbursement Arrangement - $94.92 (per pay period), Occupational Death & Disability - 0.24%.

PERS Tier I, II, & III (applies to employees first entered into PERS service prior to July 1, 2006): Alaska Public Employees Retirement System (PERS) is mandatory with a contribution rate of 6.75%. The Borough portion is 22%.

For further information, go to the state of Alaskas website at www.state.ak.us/drb.

Alaska Supplemental Benefits System:

The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.

SBS offers other various benefit options which are fully explained on their website at www.state.ak.us/drb.

Deferred Compensation Plan:

The Borough offers a Deferred Compensation Plan to eligible employees. The maximum amount an employee may defer in any taxable year is 100% of taxable wages or $23,500, whichever is less. Employees over the age of 50 may contribute an additional $7,500 and ROTH $7,000.

Holidays:

The Borough recognizes 11 paid holidays (plus 1 floating holiday). Regular employees with a regularly scheduled work week of less than forty (40) hours shall receive holiday pay on a pro-rated basis.

Personal Leave:

Personal leave will begin accruing the first day employment, however, it will not be available until after the employee has completed three (3) months of service. Accrual rates are as follows:

0 through 1 years 6 Hours per pay period

1 through 2 years 6.93 Hours per pay period

3 through 5 years 8.77 Hours per pay period

6 through 10 years 9.7 Hours per pay period

11 years and longer 11.64 Hours per pay period

Regular employees with a regularly scheduled work week of less than forty (40) hours shall accrue leave on a pro-rated basis.

01

Describe your experience supporting executive leaders such as elected officials, executives, or senior managers. How do you anticipate needs, manage changing priorities, and ensure executives have the information, resources, and support they need to be successful?

02

Describe your experience preparing, reviewing, or coordinating written communications on behalf of an executive, manager, or organization. What types of communications were you responsible for?

03

Describe your experience building and maintaining professional working relationships with a variety of stakeholders (elected officials, executive leadership, department staff, outside agencies, and the public).

04

Discuss your experience handling inquiries, complaints, or concerns from customers, stakeholders, or members of the public. Please provide an example of how you resolved a challenging situation.

05

Describe an event or project for which you were responsible from start to finish. What was your role, and how did you measure the success of the project?

06

Describe your experience coordinating or responding to public records requests, records management activities, or requests for information. How did you ensure accuracy, timeliness, and compliance with applicable requirements?

07

Please describe your proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams. Include your proficiency level and examples of documents, reports, spreadsheets, presentations, or other materials you have created.

Required Question

Employer Matanuska-Susitna Borough

Address 350 E Dahlia Avenue

Palmer, Alaska, 99645

Phone 907-861-8404

907-861-8404

Website http://www.matsugov.us