Executive Coordinator

Executive Coordinator

• 533038
• Fairbanks, Alaska, United States
• On Campus
• Staff Full-time
• Grade 79
• UAF AK Center for Energy & Power

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The Alaska Center for Energy and Power (ACEP) fosters innovative solutions to Alaska's energy challenges and is a gateway for energy-related activity at the University of Alaska Fairbanks. ACEP is recruiting for an Executive Coordinator to support the leadership team. This position will be located on the UAF Troth Yeddha' campus and the successful candidate is expected to work on site as part of a dynamic and supportive team.

• Be highly organized and able to manage multiple competing priorities while maintaining exceptional attention to detail in a fast-paced, dynamic environment.
• Take pride in creating a welcoming, professional, and highly responsive environment that enables leadership, researchers, and visitors to be successful.
• Be an exceptional communicator with the ability to build positive working relationships across all levels of the university and with external partners.
• Exercise sound judgment, discretion, and professionalism when handling confidential information
• Take initiative and work independently, anticipating needs, solving problems proactively, and following projects through to completion with minimal direction.
• Enjoy coordinating complex schedules, meetings, events, and special projects while ensuring deadlines are met and details are executed seamlessly.
• Enjoy a collaborative research environment where priorities shift quickly and flexibility, adaptability, and a customer-service mindset are essential.
• Be comfortable using technology to support business operations, including scheduling systems, virtual meeting platforms, Microsoft Office applications, and internal business systems

Minimum Qualifications:

Three years college coursework and three years progressively responsible experience related to

the program specialty, or an equivalent combination of training and experience.

Position Details:

This is a term-funded position reviewed annually for contract renewal at the University's discretion.

This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 79, based on education and experience.

Application review will begin on August 3, 2026. Applications received by this date will receive priority consideration; however, the recruitment will remain open until filled.

To view the full list of job responsibilities, please click HERE.

️If you have any questions regarding this position, please contact Bridget Thimsen, Signers' Business Office HR Coordinator at bmthimsen@alaska.edu.

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at ua-ada@alaska.edu.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.