EXECUTIVE ASSOCIATE III

Introduction

The Executive Associate to the Secretary provides high-level administrative, project management, and coordination support directly to the Secretary of Higher Education. This critical role acts as the primary administrative intermediary between the Secretary and external stakeholders, manages complex scheduling and workflow, and ensures the seamless logistical execution of all Maryland Higher Education Commission meetings.

The Executive Associate is a Special Appointment position and serves at the pleasure of the Secretary of Higher Education.

GRADE

17

LOCATION OF POSITION

Maryland Higher Education Commission

217 E. Redwood Street

Baltimore, MDÂ 21202

POSITION DUTIES

The Executive Associate reports to the Secretary of Higher Education and is responsible for performing routine and assigned tasks to support the Secretary and agency senior staff as needed. The position assists with the management, coordination, procedures, policies, transactions, tasks, and other functions related to the overall mission of the Maryland Higher Education Commission.

Specific position responsibilities include:Â Executive Administration, Committee & Commission Administration and Special Projects.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of experience performing administrative staff, clerical, clerical technical, or secretarial work, with at least two years of experience providing direct, high-level administrative support to an executive, director, or senior administrator.

DESIRED OR PREFERRED QUALIFICATIONS

â¢Proven ability to handle highly sensitive, confidential information with absolute discretion.

â¢Capable of working independently to manage multiple deadlines and cross-departmental projects without requiring constant supervision.Â

⢠Exceptional written and verbal communication skills, with experience drafting, editing, and formatting executive-level correspondence, briefings, and administrative policies.Â

⢠Extensive experience managing complex, rapidly shifting calendars, coordinating intricate travel itineraries, and triaging high-priority communications for a senior executive.Â

⢠Demonstrated experience organizing high-level board, committee, or commission meetings, including drafting official minutes, preparing executive agendas, and managing public meeting logistics (familiarity with the Maryland Open Meetings Act is a significant plus).Â

⢠Prior experience working within state government, higher education administration, or a regulatory agency, with the ability to confidently liaise with Legislators, University Presidents, and the Governorâs Office.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The evaluation may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

TO APPLY:Â Submit cover letter and resume to: secretary.mhec@maryland.gov.

Questions may be directed to Cheryl Murphy @ cheryl.murphy1@maryland.gov.

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the Stateâs diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.