Executive Assistant, Workforce Development and Strategic Initiatives

Executive Assistant, Workforce Development and Strategic Initiatives

Salary

$23.47 - $28.85 Hourly

Location

Lakeland

Job Type

Full-Time

Job Number

202600220

Org

EVP - Workforce & Strategic Initiatives

Opening Date

09/17/2026

Closing Date

9/25/2026 8:00 AM Eastern

• Description
• Benefits
• Questions

Please label all uploaded documents with your full name (for example: Jane_Doe_Resume). This helps ensure your materials are properly matched to your application.

If you are a currently active Polk State College employee, please create an account using your polk.edu staff email address. Our HR system will not recognize you as an active employee.

Description

This highly responsible, multifaceted position provides executive-level, comprehensive and confidential administrative support to the Executive Vice President, Workforce Development and Strategic Initiatives (EVP). The position requires an elevated level of interpersonal skills to deal with diverse situations and the ability to use sound judgment and apply broader aspects of established policies, practices, and procedures.

Essential Functions/Duties

• Provides administrative support for the EVP, which includes managing multiple calendars, arranging travel schedules, and scheduling appointments.
• Serves as a primary point of direct contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events. Requires frequent contact with legislators and the community.
• Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving, and in the planning, development, and implementation of special projects and programs.
• Research information, compiles statistics, and gathers and computes various data; prepares reports, summaries, and replies to inquiries, by selecting relevant data from a variety of sources.
• Serves as a liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings and other events.
• Provides oversight and follow through in the preparation of required state reporting, as well as reports required by other departments, government entities and accreditation agencies.
• Creates, composes, and edits technical and/or administrative correspondence and documentation; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects.
• Attends meetings and transcribes meeting minutes.
• Works with division budget records, accesses accounting systems online, prepares budget amendments, and assists in budget preparation. Follows department expenses to ensure that staff remains within their budget.
• Provides support and assistance with departmental planning documents or software as needed.
• Establishes rapport and open lines of communication with administrative personnel, senior management, students, faculty, staff and external stakeholders.
• Creates action plans to complete administrative tasks, resolves routine questions and problems, and refers more complex issues to higher levels.
• Processes contracts and RPAs and other paperwork, as assigned.
• Performs other appropriate duties as may be assigned by the supervisor and/or other divisional staff members.
• Supervises daily office activities of the EVP's office.

Typical Qualifications

Required Skills:

• Ability to establish an effective rapport with students, College staff, alumni, current and potential donors, business members, civic groups, members of the public, and economic development group members using a high degree of diplomacy and tact.
• Excellent knowledge of business English, spelling, and punctuation.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills, with special attention to detail.
• Requires the ability to handle multiple tasks and deadlines while working independently.
• Ability to exercise sound independent judgment and discretion in the completion of assigned projects and tasks.
• Excellent oral, interpersonal, and written communications skills.
• Requires diplomacy and tact in all interactions with a wide variety of people.
• Ability to work well with others.
• Above average skills with computer, word processing, spreadsheets, and databases.
• Ability to maintain highly confidential information is imperative.
• Spanish language skills are helpful but not required.

?Working Conditions/Additional Information

• Weekend and evening work may be occasionally required.
• This position may be required to work during College closures (Winter/Spring break, inclement weather closures, holidays, etc.).
• This position is a full-time, on-campus position. Remote and hybrid options are not available.
• This position is based at our Lakeland campus, but may be required to travel to other campuses, locations, and community events in Polk County.
• Limited travel outside of Polk County may occasionally be required.
• Must be able to work proficiently in a busy work area with constant interruptions.
• Must be flexible and able to adapt well to changes.
• Must be able to sit and work on a computer for extended periods of time.

Salary and Benefits Information

• This position is level C19.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

Required Education

• Graduation from a standard high school (or equivalent) is required.

Required Experience

• At least three years of administrative assistant experience is required, preferably in support of a senior level or executive position.

Preferred Education

• Bachelor's degree or Associates degree preferred.

Preferred Experience

• At least five years of administrative assistant experience is required, preferably in support of a senior level or executive position.

Supplemental Information

Submissions that do not include all parts of the following required information will not be considered:

• a resume.
• an electronic job application (all sections MUST be completed).

Important Information

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship.
• To request Veteran's Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
• Polk State College is a drug-free workplace.
• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodation is considered on a case-by-case basis.
• Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1, etc.) will not be considered.
• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
• Polk State College does NOT provide relocation assistance for this position.

Equal Opportunity Statement

Polk State College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, or employment. For information about the College's equal access and equal opportunity policies and procedures, or to file a complaint, please contact:

Title IX Coordinator

3425 Winter Lake Road

Lakeland, FL 33803

863.669.2903

compliance@polk.edu

For additional information, visit polk.edu/compliance

We encourage applicants to provide feedback on their experience or request help at Careers@polk.edu.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

To learn more details, visit our benefits page.

01

Are you over the age of 18?

• Yes
• No

02

Are you currently authorized to work in the United States for any U.S. employer?

• Yes
• No

03

Will you now or in the future require any type of employer sponsorship or immigration-related support to legally work for Polk State College? (This includes but is not limited to the following: H-1B, H-1B1, J-1, TN, E-3, O-1, F-1 CPT, F-1 OPT, F-1 STEM OPT.)

• Yes
• No

04

Are you currently in a period of F-1 CPT or OPT or seeking employment under one of these programs?

• Yes
• No

05

Are you a United States Veteran or a qualifying family member seeking to use Veterans Preference? (Please upload your DD-214 documents to your profile/application.)

• Yes
• No

06

Are you a current employee at Polk State College?

• Yes
• No

07

Are you bilingual?

• Yes
• No

08

I am able to work 100% on campus and I do not require a remote or hybrid schedule.

• Yes
• No

09

Which statement below best describes the highest level of education you have completed?

• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Masters Degree + 18 graduate hours
• Doctorate Degree

10

How many years of administrative assistant experience do you have?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years experience
• 3 years but less than 5 years experience
• More than 5 years experience

11

Do you have at least three years of experience supporting a senior level or executive?

• Yes
• No

12

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

13

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during the interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

Required Question

Employer Polk State College

Address 999 Avenue H NE

Winter Haven, Florida, 33881

Phone 863.298.6841

Website www.polk.edu