Executive Assistant

Basic Qualifications:
• Bachelor's Degree
• 2+ years of experience, preferably in an executive support role

Desired Characteristics:
• General understanding of and passion for the media industry
• Strong interest in marketing
• Strong interpersonal skills, professional demeanor, and excellent communication, both on the phone and in person
• Meticulous attention to detail and ability to prioritize effectively
• Ability to maintain confidentiality and manage sensitive information with discretion
• Team player with a positive attitude

• Calendar & Schedule Management: Coordinate and manage daily schedule, travel arrangements, and meetings (internal and external), ensuring flexibility for changing priorities.
• Communication & Liaison: Serve as the first point of contact for communication, prioritizing requests and facilitating smooth interactions between teams internally and externally.
• Meeting & Event Coordination: Schedule meetings and events, manage AV and video conference logistics, prepare materials, and coordinate refreshments when necessary.
• Document & File Management: Maintain department files, including document systems and project management tools, ensuring records are well-organized and up-to-date.
• Office Administration: Manage general office tasks such as ordering supplies, handling deliveries, and maintaining memberships and subscriptions.
• Project Management & Special Assignments: Assist with marketing special projects and provide backup support for other assistants when required. Conduct initial research on marketing opportunities for key initiatives.