Executive Assistant

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets. The Executive Assistant acts as a trusted partner and liaison among business functions, supporting executive communications, event planning, meetings, travel coordination, and strategic projects while handling sensitive information with professionalism and confidentiality.

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What we offer:

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary:

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

Job Responsibilities:

REPORTS TO: Vice-President, Sales & Marketing

POSITION SUMMARY:

The Executive Assistant provides high-level administrative, planning, and coordination support to multiple functional leaders and executive team members, ensuring the efficient operation of key business activities and initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

The Executive Assistant acts as a trusted partner and liaison among business functions, supporting executive communications, event planning, meetings, travel coordination, and strategic projects while handling sensitive information with professionalism and confidentiality.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide administrative and organizational support to multiple leaders and functional teams.

• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.

• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.

• Gather information and assist in developing executive-level presentations, communications, and meeting materials.

• Serve as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.

• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.

• Assist with special projects and cross-functional activities as assigned.

• Prepare expense reports and assist with travel-related documentation and reimbursements.

• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.

• Maintain department inventories, office supplies, promotional materials, and event-related resources.

• Handle confidential information with discretion and ensure compliance with company policies and governance standards.

• Perform other duties and special assignments as required.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

QUALIFICATIONS:

• High school diploma or GED required; post-secondary education preferred.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.

• Strong written, verbal, and interpersonal communication skills.

• Exceptional organizational, planning, and project coordination abilities.

• Ability to manage multiple priorities and deadlines with minimal supervision.

Education/Experience:

• Minimum five (5) years of administrative experience supporting senior leaders or multiple business functions.

• Experience coordinating meetings, travel, events, and special projects.

• Demonstrated ability to maintain confidentiality and exercise sound judgment.

• Strong attention to detail and commitment to accuracy.

Competencies:

• Ability to work independently while collaborating effectively across functions.

• Strong business acumen and problem-solving skills.

• Adaptability and flexibility in a dynamic environment.

• Customer-servic