Executive Assistant to the Superintendent

The Executive Assistant to the Superintendent is responsible for managing and coordinating the day-to- day administrative work performed in the Superintendent's Office. Working with minimal supervision, the Executive Assistant will perform duties of a varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure. ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Assist the Superintendent of Schools with administrative matters; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators.
• Serve as liaison between the Superintendent of Schools and various stakeholders (School Committee members, administrators, faculty, staff, parents, community members, media, local and state government officials, etc.
• Respond to all telephone inquiries regarding the school system and/or specific problems or complaints.
• Conduct initial screening on the telephone or in-person with students, teachers, and parents; answer questions, refer to appropriate staff member and/or schedule appointment with the Superintendent; receive and resolve complaints as appropriate or refer matters to proper personnel.
• Compose effective correspondence independently; reference policies, rules, and regulations in preparing correspondence; review and edit material prepared by others.
• Schedule a variety of activities (appointments, meetings, interviews, etc.) for the purpose of coordinating the Superintendent's calendar.
• Prepare and post School Committee meeting notices.
• Generate School Committee meeting agendas, prepare and distribute School Committee packets to School Committee members prior to meetings.
• Maintain permanent files of School Committee minutes and make them available to the public in keeping with School Committee rules.
• Organize and provide setup and materials for a variety of administrative meetings and workshops.
• Electronically prepare and submit Massachusetts Department of Education reports.
• Prepare and disseminate various district communications.
• Assist with the development of the annual school calendar.
• Compile statistical and other data to complete various local, state, and federal reports.
• Revise district-wide documents.
• Attend off-site meetings, as required.
• Other duties and ad hoc projects, as assigned.