Executive Assistant to the President and Board of Trustees Liaison

Department: Office of the President

Position Title: Executive Assistant to the President and Board of Trustees Liaison

Reports to: President

FLSA Status: Exempt, Full-Time

POSITION SUMMARY

This role provides executive-level administrative and managerial support to the President of William Jewell College, ensuring smooth operations, clear communication, and efficient coordination throughout the Office of the President. As a trusted advisor, project coordinator, and strategic liaison, this position aligns the President's executive functions with institution-wide goals and priorities, and serves as the primary administrative liaison between the College and its Board of Trustees.

Serving as a key member of the executive leadership team, this position contributes to operational oversight while fostering a positive, inclusive, and student-centered campus culture. Success in this role requires discretion, professionalism, and a deep commitment to excellence, integrity, and collaboration. This is a distinctive opportunity to support a mission-driven institution that values innovation and meaningful impact in higher education.

PRIMARY DUTIES AND RESPONSIBILITIES

• Serves as the primary administrative support to the President. Responsibilities include managing the President's calendar, coordinating travel and logistics, drafting and reviewing communications, and ensuring the efficient execution of workflow, policies, and procedures within the Office of the President.

• Assists with research, data analysis, and the preparation of reports, briefings, talking points, and correspondence on behalf of the President.

• Coordinates special projects and presidential initiatives by managing timelines, stakeholders, and deliverables across the institution.

• Provides staff support for presidential and institutional events including inaugurations, and trustee or donor receptions hosted by the Office of the President.

• Board of Trustees Liaison:

• Acts as the main point of contact for the Board of Trustees, supporting communication and collaboration between trustees and college leadership.

• Plans and coordinates all logistics and documentation for full Board meetings, committee meetings, and executive sessions, including agendas, materials, minutes, and follow-up items.

• Manages record retention of all Board and committee proceedings in accordance with the bylaws and college policy.

• Coordinates trustee onboarding, orientation, hospitality, and ongoing engagement.

• Supports the President in preparing presidential reports and presentations to the Board.

• Performs additional responsibilities as assigned by the President.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor's Degree required; advanced degree or ongoing graduate study preferred.
• Several years of relevant administrative, executive assistant, or office management experience, preferably supporting a senior executive in a higher education, nonprofit, or corporate setting. Prior experience supporting a board of directors or trustees is strongly preferred.
• Demonstrated success managing projects effectively from initiation to completion.
• Proven ability to manage a dynamic executive office with multiple staff and concurrent projects.
• Ability to work independently, exercise sound judgment, and handle highly confidential matters with discretion and maturity.
• Institutional knowledge: familiarity with-or willingness to learn-college operations, governance structures, and executive office functions.
• Excellent computer skills, including proficiency in Microsoft Office Suite and the ability to learn and use the College's administrative systems and related applications.
• Strong written and verbal communication skills, including the ability to draft polished executive-level correspondence and Board materials.
• Highly organized with strong attention to detail and the ability to prioritize tasks in a fast-paced environment with frequent interruptions; maintains professionalism and composure under pressure.

WORKING CONDITIONS

Standard office environment. Evening and weekend work is required around Board of Trustees meetings and major college events.

SUPERVISORY RESPONSIBILITY

Direct supervision of Office of the President staff and student workers, including the team responsible for external facility rentals.

The above statements are intended to describe the general nature and level of work being performed. They do not represent an exhaustive list of all duties, responsibilities, or qualifications required of employees in this position.