Executive Assistant to the Director of Building Development Services

Executive Assistant to the Director of Building Development Services

Salary

$39,582.40 - $60,756.80 Annually

Location

Springfield, MO

Job Type

Full Time

Job Number

102326

Department

Building Development

Opening Date

10/23/2026

Closing Date

10/30/2026 11:59 PM Central

• Description
• Benefits
• Questions

Description

The City of Springfield is seeking a highly organized and dependable Executive Assistant to the Director of Building Development Services. If you excel at managing competing priorities, communicating effectively, and keeping operations running smoothly, this could be the opportunity for you!

In this role, you will provide direct administrative support to the Director, coordinate office activities, prepare correspondence and reports, manage schedules, and maintain confidential records. You will also assist with budget tracking, purchasing documentation, and communication with City employees, community members, and external partners.

What This Position Will Do

• Provide administrative support to the Director and coordinate daily office operations.
• Prepare correspondence, reports, and other departmental documents.
• Manage calendars, schedule meetings, and coordinate appointments and travel.
• Maintain accurate records and handle confidential information with discretion.
• Research information and compile data for reports and special projects.
• Assist with departmental budgets, expenditures, invoices, and purchase requests.
• Respond to inquiries and direct calls and visitors to the appropriate personnel.

What You Will Need

• Strong organizational, time-management, and communication skills.

• Proficiency with word processing, spreadsheets, and other office software.

• Ability to manage multiple priorities, work independently, and exercise sound judgment.

• Excellent attention to detail and the ability to maintain confidentiality.

What You Will Love About This Position

• The opportunity to work directly with departmental leadership.

• A varied role with meaningful responsibilities and opportunities to collaborate across the City.

• The ability to support services that contribute to Springfields growth and development.

• Stable employment with the City of Springfield and opportunities for professional growth.

Applications will be accepted until Friday, October 30th.

Leadership Philosophy

The City of Springfield's leadership culture is grounded in processes, relationships, and trust. Leaders across the organization operate within the principles of The Trust Edge Framework, which emphasizes:

Clarity, Compassion, Character, Competency, Commitment, Connection, Contribution, and Consistency

These principles guide how we work together, build relationships, and serve our community.

Qualifications and Requirements

Experience, Education, and Training

• At least three years of responsible administrative office work.

PREFERRED

• Experience with financial management software such as Oracle, QuickBooks, or similar systems.

Licensing/Certification

• Certified Administrative Professional (CAP) is desirable. Obtain Notary certification within the probationary period. Possess a valid driver's license and provide own vehicle for on-the-job transportation purposes.

Functions

For more information on essential functions and other requirements, please see the job description.

Other Requirements

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment.

Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment. Requests should be requested by contacting City of Springfield Human Resources by phone, 417-864-1607, or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802.

Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace. Pre-employment drug testing is required.

All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.

Find out more about City of Springfield employee benefits through the following link: https://www.springfieldmo.gov/Benefits

01

The following questions are specific to the position you are applying for and must be completed accurately. The information you provide below must be reflected in the experience, education, or volunteer work provided in your application above. A response of see resume will not be accepted.

• I understand.

02

How many years of experience do you have administrative office work?

• I do not have any experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

03

Please describe your experience serving as an Executive Assistant to a senior level leader.

04

Please describe your experience with Microsoft Office Suite.

Required Question

Employer City of Springfield (MO)

Address 840 N Boonville

Springfield, Missouri, 65802

Phone 417-864-1607

Website https://www.springfieldmo.gov/Jobs