EXECUTIVE ASSISTANT TO THE CITY MANAGER

EXECUTIVE ASSISTANT TO THE CITY MANAGER

Salary

$92,706.27 - $127,606.33 Annually

Location

City of Stockton, CA

Job Type

At-Will

Job Number

0926-8021

Department

City Managers Office

Division

Administration (1211)

Opening Date

09/14/2026

Closing Date

9/28/2026 5:30 PM Pacific

• Description
• Benefits
• Questions

DEFINITION

EXCITING OPPORTUNITY

FLSA STATUS: Non-Exempt

The City of Stockton is seeking to fill one (1) vacancy for an Executive Assistant to the City Managers Office. Under direction, provides varied, complex and often confidential secretarial and office administrative assistance to the City Manager and associated administrative staff; may provide lead direction to a small clerical support staff; performs related work as assigned.

This is a confidential At-Will (Unclassified/Unrepresented) position. Only those applicants who best fits the need of the City will be referred to the hiring department. (Applicants who fail to fully complete the on-line/supplemental questionnaire will be subject to rejection.)

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

CLASS CHARACTERISTICS

This is the highest level secretarial class of the City. This class is distinguished from other City secretarial classes in that the nature, diversity, and scope of responsibilities originating from this management level require the frequent use of discretion, initiative, and independent judgment, as actions can have a significant effect upon City operations or public relations activities. Responsibilities include regular contact with government officials, City Council or board or commission members; representatives of business or community organizations, the public, and all levels of City Personnel. This class is distinguished from Executive Assistant to the City Attorney in that the latter class provides similar office administrative and secretarial support to the City Attorney.

PRINCIPAL DUTIES (Illustrative Only)

• Receives and screens visitors and telephone calls, providing information which may require the use of judgment and interpretation of policies and procedures.
• Maintains the City Managers calendar, scheduling meetings, screening request and ensuring that the City Manager is cognizant of meeting times and individuals.
• Directs and trains office support staff in the City Managers office.
• Researches, compiles and summarizes a variety of informational materials.
• Opens mail and either personally handles or routes for handling to appropriate department.
• Coordinates departmental activities with those of other City department, including follow-up on projects assigned to other departments.
• Types drafts and a wide variety of finished documents, brief instructions, or printed materials; prepares reports using a personal computer system.
• Initiates specified correspondence independently for signature by the City Manager, Deputy City Managers or associated administrative staff.
• Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
• Organizes and maintains various administrative, reference, and follow-up files.
• Transmits information to others from the City Manager and associated administrative staff.
• Keeps informed of pertinent City and departmental activities.
• Organizes own work, sets priorities and meets critical deadlines.

QUALIFICATIONS

Possession of a high school diploma or a GED certificate, and six years of secretarial or office administrative experience. Two years of business or secretarial school training and experience as a department level secretary or above, and experience in a public agency setting are desirable.

Other Requirements:

Must possess a valid California drivers license.

The Interview Process:

Only those applicants who best fit the needs of the City will be considered for this exciting career opportunity. Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be invited to an interview with the hiring department.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. INCOMPLETE APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITYS EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY. PLEASE DO NOT STATE "REFER TO RESUME".

NOTES:

• After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notices and correspondence will be sent via e-mail only. No paper notices will be mailed to applicants. It is the applicants responsibility to ensure a correct e-mail address is provided and that correspondence is being received.
• NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

UNREPRESENTED - CONFIDENTIAL

NOTE: Employee Benefits are subject to change and are not guaranteed. For a detailed explanation benefits currently in effect, click here to view more information about the unrepresented employees Compensation Plan.

01

The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "See Resume" as an answer to any of these questions.

• I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

02

Do you possess six years of secretarial or office administrative experience? List your position, employer, dates of employment and responsibility. If you have not provided executive support at this level, please indicate "N/A."

03

Do you possess two or more years of business or secretarial school training and experience as a department level secretary or above, and experience in a public agency setting? List your position, employer, dates of employment and responsibility. If you have not provided executive support at this level, please indicate "N/A."

Required Question

Employer City of Stockton

Address 501 W Weber Ave.

Building 1

Stockton, California, 95203

Phone (209) 937-8233

(209) 937-8234

Website http://www.stocktonca.gov/