HealthWorks for Northern Virginia is a non-profit Federally Qualified Health Center (FQHC) serving the medically underserved and uninsured populations of Northern Virginia. We provide quality medical, dental, and behavioral health care to all ages who might not otherwise be able to afford it. For more information about who we are and what we do, please visit www.hwnova.org.
Work Life Balance!! Competitive Salary and Benefits package includes a 401K Retirement Plan, Medical, Dental, Vision, Group Life, STD, LTD; Paid Time Off and 10 Paid Holidays.
HealthWorks is a mandatory flu vaccine organization.
Pay Range - $25/h - $27/h
Definition
The Executive Assistant provides high-level, detail-oriented administrative support to the Chief Executive Officer (CEO) and Board of Directors. Working in a fast-paced environment, this role serves as a warm, personable, and highly professional first point of contact for the Executive Office. The ideal candidate excels at creating organized workflows and systems, managing complex scheduling, coordinating event logistics, and maintaining seamless administrative operations with precision and discretion.
Roles & Responsibilities
Executive Administration & Systems Management
- Manage demanding, shifting calendars for the CEO and Board of Directors, ensuring flawless scheduling, travel itineraries, and daily logistics.
- Develop, implement, and maintain efficient administrative systems, tracking tools, and digital filing structures to streamline Executive Office workflows.
- Serve as a welcoming, personable first point of contact?screening and routing incoming calls, emails, and visitors with exceptional professionalism.
- Draft, proofread, and format executive correspondence, memos, agendas, and documentation with meticulous attention to detail.
- Reconcile executive expenses, monitor departmental administrative workflows, and maintain strict confidentiality of all organizational and health center records.
Meeting, Event & Project Logistics
- Coordinate end-to-end logistics for executive meetings, Board retreats (catering, venue setup, audiovisual tech, and attendee coordination).
- Track action items, deadlines, and project milestones across the Executive Office, ensuring deliverables stay organized and on schedule.
- Compile, design, and distribute clear, well-organized briefing packets, presentation slides, and meeting binders.
Board of Directors Support
- Organize regular, committee, and annual Board meetings, managing calendar invites, meeting materials, and technology setups.
- Track board member attendance at committee meetings and monthly board meetings, ensuring all meetings have the necessary quorum
- Accurately assemble and distribute comprehensive Board packets in advance of meetings.
- Maintain official Board rosters, governance records, and historical files in an organized, accessible system.
- Collect all staff member board reports in a timely manner and collate them into the monthly Board packet.
- Ensure HRSA requirements for board members are current and up to date (i.e. board composition, etc.).
- Coordinate the meeting for the 3-year strategic planning process.
- Assist the CEO with response to board member inquiries and requests.
Other:
- Conduct special research projects for the CEO as directed.
- Performs other duties as assigned