TALLADEGA COLLEGEExecutive Assistant to the Board of TrusteesOffice of the PresidentPosition Type: Part-Time – Approximately 20 Hours per WeekWork Arrangement: Primarily Remote with Required On-Campus AttendanceLocation: Talladega, AlabamaCompensation: $35 - $45 per hour /commensurate with education, qualifications, and experiencePosition OverviewTalladega College invites applications for the position of Executive Assistant to the Board of Trusteeswithin the Office of the President.This highly visible and confidential position provides executive-level administrative and governancesupport to the Talladega College Board of Trustees and serves as an important liaison among the BoardChair, trustees, Board committees, President, senior leadership, and other appropriate institutionalstakeholders.The Executive Assistant will play a central role in supporting the effective and efficient operation of theBoard by coordinating meetings and governance activities, preparing and maintaining Board materialsand official records, facilitating timely communications, monitoring Board-related assignments anddeadlines, and providing exceptional administrative support to the Board Chair and trustees.The successful candidate will be a highly organized, responsive, detail-oriented professional whodemonstrates exceptional judgment, discretion, professionalism, and the ability to work effectively withexecutive-level stakeholders.Reporting RelationshipThe Executive Assistant to the Board of Trustees is an employee of Talladega College and servesadministratively within the Office of the President.The position reports administratively to the President and Chief of Staff while providing dedicatedadministrative and governance support to the Chair of the Board of Trustees, members of the Board, andBoard committees in carrying out official Board business.Key ResponsibilitiesThe Executive Assistant will: Provide executive-level administrative and governance support to the Board Chair and members ofthe Board of Trustees. Coordinate quarterly Board meetings, committee meetings, retreats, special meetings, and otherofficial Board activities. Assist with preparing and distributing agendas, meeting packets, reports, resolutions, minutes,presentations, and other governance materials. Maintain official Board records, minutes, resolutions, committee records, governance archives,trustee directories, calendars, and confidential files. Track Board actions, assignments, committee activities, deadlines, and required follow-up. Facilitate timely and professional communications among trustees, the Office of the President,senior leadership, and other appropriate stakeholders. Support Board and committee chairs with scheduling, meeting preparation, correspondence, andother administrative needs. Support trustee onboarding and orientation activities. Coordinate trustee travel, lodging, meeting accommodations, and related logistics, as appropriate. Coordinate virtual and hybrid Board and committee meetings. Prepare, edit, proofread, format, and securely manage executive and governance documents. Maintain appropriate version control and confidentiality of Board materials. Coordinate secure electronic distribution of materials through the College's designated Boardgovernance platform. Utilize Microsoft 365, Adobe Acrobat Pro, SharePoint, OneDrive, electronic signature platforms,Board governance software such as OnBoard, and other relevant technologies. Work collaboratively with the Office of the President and other College offices to obtaininformation and materials necessary for Board business. Exercise exceptional discretion when handling confidential institutional, personnel, financial,legal, and governance matters. Perform other Board governance and executive administrative responsibilities as assigned.Required Qualifications Bachelor's degree from an accredited institution. Minimum of three (3) years of progressively responsible experience in executive administrativesupport, governance support, executive operations, or a closely related area. Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, andTeams. Experience with Adobe Acrobat Pro, SharePoint, OneDrive, virtual meeting platforms, electronicsignature software, or comparable technologies. Exceptional organizational, writing, editing, proofreading, and document-preparation skills. Demonstrated ability to manage multiple priorities and meet time-sensitive deadlines. Demonstrated ability to exercise sound judgment and maintain strict confidentiality. Excellent interpersonal and professional communication skills. Ability to work independently with minimal supervision while maintaining a high degree ofresponsiveness and accountability.Preferred Qualifications Master’s degree. Previous experience supporting a Board of Trustees, Board of Directors, executive committee,senior executive, or comparable governing body. Experience working in higher education, nonprofit governance, or another complex executiveenvironment. Familiarity with institutional governance practices, Board policies, committee structures, meetingprotocols, and official recordkeeping. Experience with Board governance software such as OnBoard or a comparable platform. Experience coordinating executive-level meetings, retreats, travel, and activities involving seniorstakeholders.Ideal CandidateThe ideal candidate will be an experienced executive administrative professional who understands thatsupporting a governing board requires more than traditional administrative skills. The successfulcandidate will demonstrate: Exceptional professionalism and executive presence. Unquestioned integrity and discretion. Outstanding attention to detail and accuracy. Excellent written and verbal communication skills. Strong organizational and project-management abilities. Exceptional responsiveness and follow-through. Sound independent judgment. Ability to anticipate needs and proactively address issues. Ability to manage sensitive and confidential information appropriately. Ability to interact professionally and diplomatically with trustees, executive leadership, anddiverse stakeholders.Work Schedule and AvailabilityThis is a part-time position averaging approximately 20 hours per week and is primarily remote.The successful candidate must be available to attend quarterly meetings of the Talladega College Board ofTrustees, Board retreats, and other designated governance activities on campus. Quarterly Board activitiesmay require approximately three to four consecutive days of on-campus availability.Occasional evening and weekend work will be required in connection with Board meetings, retreats,special meetings, and other institutional activities. Flexibility and responsiveness to time-sensitive Boardmatters are essential.Application ProcessInterested candidates should submit: A letter of interest or cover letter; A current résumé or curriculum vitae; and Contact information for three professional references.Review of applications will begin immediately and continue until the position is filled.Talladega College is an Equal Opportunity Employer.
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