Executive Assistant to Police Chief

Executive Assistant to Police Chief

Salary

$71,262.36 - $86,619.84 Annually

Location

Colton Police Department, 650 N. La Cadena Dr., Colton, CA

Job Type

Full-time

Job Number

26/27-00029

Department

Police Department

Opening Date

10/22/2026

Closing Date

10/29/2026 11:59 PM Pacific

Max Number of Applicants

75

• Description
• Benefits
• Questions

Definition

The City of Colton Police Department is recruiting to establish an eligibility list for a future vacancy. We are seeking an innovative, motivated, and organized individual with a passion for public safety and serving others. This position provides essential support to the Police Chief and serves as a key liaison between the Chief and department staff.

DEFINITION:

Under the direction of the Chief of Police, performs a variety of highly responsible secretarial and administrative duties.

DISTINGUISHING CHARACTERISTICS:

The Executive Assistant to the Chief of Police is the highest level class in the secretarial class series. This classification is distinguished from the Executive Assistant class by requiring complex, responsible and sensitive duties relating to police, criminal and civil matters and providing administrative and secretarial support to the Police Chief.

Essential Functions

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Perform a wide variety of complex, responsible and confidential duties for Police Chief.
• Screen calls, visitors and mail.
• Interpret City policies, rules and regulations in response to inquiries and complaints; refer inquiries as appropriate.
• Independently respond to letters and general correspondence; compose correspondence and reports.
• Compile confidential reports and personnel material on police applicants to include polygraph, medical exams, psychological exams, financial and background history.
• Has security clearance to access federal, state and local computer systems for investigations.
• Prepare criminal investigation reports related to department personnel.
• Make travel arrangements, maintain appointment schedules and calendars and arrange meetings, conferences and civic functions.
• Inform the Police Chief of pertinent legislation, news events and other related matters.
• Take and transcribe oral dictation from shorthand notes or dictating machine; operate office equipment.
• Type and assemble reports, manuals, newsletters and other materials and distribute to staff.
• Write and prepare reports and various materials for Council meetings.
• Prepare preliminary office budget; process Requests for Payment; and monitor office budget expenditures.
• Type agreements, contracts, ordinances, resolutions, legal documents, MOUs, Skelly letters and reports.
• Research, compile and analyze data for special projects and various reports.
• Maintain prompt and regular attendance.
• Perform other related duties as required.

Qualifications

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Executive Assistant to the Chief of Police. A typical way of obtaining the required qualification is to possess the equivalent of four years of increasingly responsible secretarial and clerical experience and a high school diploma supplemented by specialized secretarial courses.

License/Certificate:

Possession of a valid class C California drivers license.

Knowledge of:

Police Reports and documents.

Police background investigations.

Police personnel investigations.

English usage, spelling, grammar and punctuation.

Modern office methods, procedures and equipment.

Letter and report writing.

Organization, procedures and operating details of the City.

Ability to:

Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

Interpret and apply administrative policies, laws and rules.

Work independently in the absence of supervision.

Analyze situations carefully and adopt effective courses of action.

Compile and maintain complex and extensive records; prepare reports.

Understand and carry out oral and written directions.

Work cooperatively with other departments, City officials and outside agencies.

Skill to:

Type at a speed necessary for adequate job performance.

Take dictation at a speed necessary for adequate job performance.

Additional Information

Recruitment and Selection Process:

How to apply: Submit an original online application at governmentjobs.com/careers/coltonca. The filing deadline is Thursday, October 29, 2026, at 11:59 p.m. Recruitment may close sooner if a sufficient number of applications is received or when 75 applications have been received, whichever comes first.

Selection steps:

• Application review
• Oral board interview
• Chief Interview

Conditions of employment: A job offer is contingent upon successful completion of a background check, which may include a Department of Justice fingerprinting, a psychological evaluation, a polygraph evaluation, a pre-employment medical examination, and a Chief's oral interview.

The provisions of this announcement do not constitute an express or implied contract. The City may modify or revoke any provision without notice.

Equal Opportunity Employer: The City of Colton encourages applications from bilingual candidates, women, minorities, and persons with disabilities. Reasonable accommodation is available to applicants with disabilities upon request.

In accordance with the Immigration Reform and Control Act of 1986, new employees must provide documentation verifying their identity and authorization to work in the United States.

Positions designated in the Teamsters Local 1932 Mid-Manager Unit receive the following benefits:

• Cafeteria amount for the purchase of medical, dental, and vision insurance is $1,800.00/mo effective November, 2026. Additional increase scheduled for January, 2027 to $1,900.00/mo
• Employees hired on or after May 1, 2018, shall have a maximum cap of $500 for cash in-lieu.
• Up to 80 hours per year of vacation accrued for 0 - 5 years of service
• Up to 96 hours of sick leave (8 hours accrued monthly)
• 12 paid holidays (per calendar year)
• 20 floating holiday hours (per fiscal year)
• California Public Employees Retirement System (CalPERS) for Miscellaneous Members:

Classic Members hired prior to 6/1/2012 benefit level is 2.7% @ 55

Classic Members hired after 6/1/2012 benefit level is 2.5% @ 55

PEPRA Members hired after 1/1/2013 benefit level is 2% @ 62

• CalPERS 4th Level 1959 Survivor Benefit
• City paid short term and long term disability insurance coverage
• City paid life insurance coverage in the amount of $50,000
• City does not participate in the Social Security System
• Tuition Reimbursement - up to $2,500 per fiscal year after passing probation.
• Six month probationary period.

01

Do you possess a valid California Class "C" drivers license issued by the California State Department of Motor Vehicles and a good driving record?

• Yes
• No

02

Do you possess a high school diploma or equivalent?

• Yes
• No

03

Describe your secretarial and clerical experience, including your job titles, dates of employment, and primary duties. Explain how your responsibilities increased over time.

04

List any specialized secretarial or administrative support courses you have completed. If none, indicate "None."

05

For the following response, identify the employer, your job title, dates of employment, and your specific responsibilities. Do not include confidential information. If you do not have experience, indicate "No experience." Responses stating only "See résumé" will not be considered complete. Describe your experience maintaining confidential records and handling sensitive information, such as personnel matters, investigations, or executive communications. Include the procedures you followed to safeguard this information.

06

Describe your experience preparing meeting agendas and taking minutes. Include the types of meetings, your responsibilities, and how you ensured the minutes accurately captured decisions, assignments, and follow-up items.

Required Question

Employer City of Colton

Address 650 N. La Cadena Drive

Colton, California, 92324

Phone (909) 370-5064

Website http://www.coltonca.gov