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Executive Assistant to CEO | Urgently hiring! | 837628

Helpmates

Irvine, CA

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JOB DETAILS
SALARY
$100,000–$110,000 Per Year
SKILLS
Administrative Skills, Communication Skills, Establish Priorities, Executive Assistant Skills , Expense Reports, Interpersonal Skills, Leadership, Meeting Minutes, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Operations, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project/Program Coordination, Team Player, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Irvine, CA
POSTED
9 days ago
Executive Assistant to the CEO — Urgently hiring in Irvine!
Job Title: Executive Assistant to the CEO
Pay: $100,000- $110,000 per year
Hours: 8:30am-5:00pm (Monday–Friday) 
Start Date: ASAP

Looking for a career-enhancing opportunity? Join a dynamic organization dedicated to excellence as an Executive Assistant to the CEO in Irvine, CA, and make a significant impact every day.

As an Executive Assistant, you'll provide high-level administrative support to the CEO and collaborate closely with leadership to streamline daily operations and organizational efficiency.

What You'll Do

As an Executive Assistant, you will be responsible for:
• Managing and maintaining the CEO’s complex calendar and scheduling priorities
• Coordinating domestic and international travel arrangements, itineraries, and expense reports
• Preparing correspondence, reports, presentations, and meeting materials
• Serving as liaison between the CEO and employees, clients, vendors, and business partners
• Organizing executive meetings, taking meeting notes, and following up on action items
• Handling confidential and sensitive information with discretion and professionalism
• Assisting with project coordination and executive initiatives
• Screening calls, emails, and inquiries while prioritizing urgent matters
• Supporting office operations and special projects as assigned

What You'll Bring

The ideal candidate for this role will have:
• 10+ years of Executive Assistant or high-level administrative experience
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms
• Advanced skills in Excel and MS Office tools
• Ability to work independently and maintain confidentiality
• Professional demeanor with strong interpersonal skills
• A Bachelor's degree is preferred but not required

Why Join Us in Irvine?

• Competitive pay and benefits package
• Opportunity to work directly with executive leadership
• Professional growth and advancement opportunities
• Collaborative and supportive work environment
• Stable, full-time schedule

This position is on-site in Irvine, CA, and offers a traditional full-time schedule.

Ready to Take the Next Step?

If you're ready to start a rewarding career as an Executive Assistant in Irvine, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

#HSIR

About the Company

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Helpmates