The CEO of a real estate management firm that has been in business for over 50 years is looking for an ExecutiveAssistant.ThecurrentEAhasbeenintherolefor16yearsandisretiring.The EAworksinconjunctionwithanotherExecutiveAssistant,whohasbeenwiththefirmfor20years.The role is 5 days in office. The company has 465 employees.

About theJob:

•Overseefinancials:bethepointofcontactwiththefamilyoffice.Makesuretransactionsare completedandaccurate(wires,creditlines,etc).

•Open mail for and scan important docs into the system.

•Process manual checks and make deposits.

•Interface with banks to support account openings and transfers

•Be point of contact for administrative matters for management companies

•Produce monthly balances report.

•Be the point of contact with ADP.

•Provide reports and documentation as needed by COO

•PullfinancialdataandcreatespreadsheetsinExcel

•Reviewfinancialreports

•Keeptrackofbankaccountsandmakesurefundsarewheretheyshouldbeandexecutetransfers

•Approveinvoicesforthebusiness–beintheworkflow

•Hireandsupervisevendorsandcontractorsforrepairs,buildingandrenovationsfortheMD’s4 propertiesandmanagebillsinconcertwithFO

•Assistthetransitiontoupgradesystemsandtechnology

•InterfacewithfamilymembersofCEO.

AboutYou:

•Minimumof7yearsofexperiencesupportingaC-levelexecutive

•BA/BSfromacollegeoruniversityaplus

•ExcellentMicrosoftOfficeskills(Word,Excel,PowerPointandOutlook)

•Adept at creating Excel spreadsheets

•Strongcommunicationskills:writtenandverbal

•Knowledge of QuickBooks a plus – will train

•UnderstandtheimportanceofconfidentialityandtrustwhensupportinganMD

•Dynamicandproactivecomfortableinafast-pacedenvironment.

•Polished,professionaldemeanorandthegravitastointeractwithhigh-levelexecutives

•Outstandingcommunicationskills

Salary,Benefits(80%ofindividualandfamilymedicalpaidbyemployer),401Kw/25%match,PTOdays Hours: 8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred).