Executive Assistant (Support to Executive Leadership)

Executive Assistant (Support to Executive Leadership)

Job Title: Executive Assistant

Employment Type: Full-Time

Location: Boca Raton (On-Site / Hybrid)

Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.

Military veterans and transitioning service members strongly encouraged to apply.

About the Role

We are recruiting a high-initiative Executive Assistant to provide direct executive-level administrative and operational support to the leadership team of a fast-growing, mission-driven veteran health and wellness non-profit.

This role serves as the central administrative engine for the executive team. You will manage executive schedules, filter high-volume communications, oversee vendor/partner touchpoints, and assist with operational logistics for major fundraising campaigns.

Key Responsibilities

• Executive Administrative Support: Manage executive calendars, schedule meetings, filter

communications, and handle timely follow-ups across leadership.

• Operational Coordination: Serve as a central communication link across a small, high-

performing team to ensure key organizational initiatives stay on track.

• Event Support: Provide administrative, guest tracking, and logistical support for major annual

fundraising galas and donor events.

• System Administration: Utilize appointment scheduling software and donor databases (such as

GiveSmart and Wellness Living) to maintain accurate records.

• Special Projects: Take full ownership of ad-hoc projects and administrative tasks with minimal

supervision.

Qualifications & Requirements

• 2+ years of experience in an Executive Assistant, Senior Administrative, or Operations Coordinator role.

• Prior military service, military spouse experience, or strong familiarity with military culture is strongly preferred.

• High emotional resilience, thick skin, and comfort with direct, candid communication and military

humor.

• Proactive, self-starter mindset with the ability to solve problems independently before escalating.

• Willingness to assist with physical event setup, equipment transport, and extended hours during

peak gala seasons. xxzpjkt

• Deep personal alignment with veteran health, wellness, and suicide prevention initiatives.