About US: Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)! Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.
Job Summary:
Tryfacta is seeking an
Executive Assistant for our client in
San Ramon, CA, 94583. This is a
temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!
Job Diva ID: 26-05823
Position Title: Executive Assistant
Location: San Ramon, CA, 94583
Duration: Long-term
Work Schedule: Must be available to work onsite
at least 1 day per week, with flexibility to be onsite on
additional days as business needs require. This is a high-trust position with access to confidential company and personal information. The successful candidate must demonstrate exceptional discretion, sound judgment, professionalism, and integrity.
Responsibilities will vary depending on executive schedules, travel, customer requirements, company events, and current business priorities. The ideal candidate will be organized, adaptable, self-directed, and comfortable working with minimal supervision.
Responsibilities for this position include, but are not limited to:
- Provide direct administrative and organizational support to the Owner/CEO and other company executives.
- Monitor, prioritize, and respond to executive email and correspondence as authorized, ensuring important matters are brought to the Owner/CEO's attention promptly.
- Maintain executive calendars, coordinate meetings, and help executives stay ahead of appointments, commitments, and important deadlines.
- Prepare, proofread, edit, and organize company correspondence, quotations, technical specifications, presentations, contracts, NDAs, and other business and legal documents.
- Maintain a high level of accuracy when working with technical, contractual, financial, and confidential information.
- Organize meetings and executive visits, including conference-room preparation and arrangements for meals or refreshments when appropriate.
- Receive and assist customers, vendors, and other business visitors in a professional manner.
- Coordinate overnight shipments and business documents using FedEx, UPS, DHL, and other services as required.
- Prepare executive presentations and other materials using text, photographs, graphics, and supporting information.
- Provide administrative assistance to department managers and other company personnel when priorities and workload permit.
Additional Administrative Support- Incoming telephone calls and executive messages.
- Company mail and overnight deliveries.
- Maintaining office and executive supplies.
- Updating telephone greetings and holiday messages.
- Maintaining an organized executive office and filing areas.
- Occasional local errands, deliveries, banking or meeting-related needs thus require a valid driver's license.
- Other administrative assignments requested by the Owner/CEO or executive team.
To be considered for this position, you should have: [ Skills, Education, or Experience]
- A high school diploma or equivalent is required.
- Associate degree or bachelor's degree preferred but not required.
- Self-starter with the ability to work independently, anticipate needs, and proactively resolve issues.
- Experience coordinating executive meetings, travel, events, and cross-functional projects.
- 4 years of administrative support experience
- Strong verbal and written communication skills:
- Ability to communicate with all organizational levels
- Experience working in a small startup environment is preferred but not required.
- Excellent customer service skills
- Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
- Ability to operate and troubleshoot office equipment
- Strong organizational, time management, and problem-solving skills with the ability to adapt to changing business priorities.
- Project coordination skills
- Ability to properly manage sensitive and confidential materials
Technical skill: Marketing systems
- Make sure Meta and Google leads flow correctly into the CRM and are attributed correctly
- Maintain lead funnels, forms, tracking, and follow-up workflows
- Troubleshoot lead-tracking and attribution problems
- Build and maintain marketing reports
- Coordinate with outside marketing vendors and hold them to deliverables
- Test landing pages, forms, tracking, and lead flows
- Use ChatGPT and Claude to build working systems, not just to draft text
- Help test and improve AI phone and communication systems like Retell AI
Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.