Executive Assistant

Lancesoft

San Jose, CA

Apply

JOB DETAILS

SALARY

$40

LOCATION

San Jose, CA

POSTED

30+ days ago

Key responsibilities:
•Displays professional etiquette, maintains discretion, and uses appropriate interpersonal skills in interactions at all organizational levels.
•Manage multiple complex calendars, coordinate meetings, and prioritize scheduling across time zones
•Arrange and manage high volume domestic and international travel, including itineraries, accommodations, visas, and expense reporting
•Proactively handles responsibilities and consistently delivers exceptional results
•Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite
•Handle confidential communications and ensure timely responses to priority items
•Coordinate logistics for team meetings, site events, and large group functions
•Oversee office supply inventory, equipment maintenance, and vendor coordination
•Manage incoming and outgoing communications, mail, and package distribution
•Serve as liaison between leadership, internal departments, and administrative peers across client sites
•Provide backup support to team members, other administrative staff and departments as needed
•Provide concierge support to executives’teams, building and floor support with questions, travel, notary service, business card ordering, supply or equipment ordering and resource seeking
•Assist with onboarding and training of new administrative professionals
•Assist with site activities through planning, volunteering, and execution
•Support Workforce Development initiatives, including technical article submissions

Qualifications:
•Minimum 5 years of experience supporting senior executives in a fast-paced environment
•Proficiency in multiple calendars management, complex domestic and international travel, and working across global time zones
•Proven ability to balance and manage multiple priorities with discretion, professionalism, and limited oversight
•Strong written and verbal communication skills
•Proficiency in Microsoft Office Suite and virtual collaboration tools
•Demonstrated ability to work independently and collaboratively
•Notary Public certification (or willingness to obtain)

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/