Executive Assistant
Direct Hire Opportunity | Rockville, MD | Monday-Friday | 8:30 AM - 5:30 PM | Salary: $85,000 - $120,000 (based on experience)
Are you a polished, proactive professional who thrives in a fast-paced environment?
We're seeking a highly organized and resourceful Executive Assistant to serve as a trusted partner to senior leadership within a growing professional services organization. This is an exceptional opportunity for someone who enjoys managing priorities, driving efficiency, and playing a key role in the daily success of a high-performing executive team.
If you're known for your discretion, attention to detail, and ability to anticipate needs before they arise, we'd love to hear from you.
What You'll Do
- Track projects, deadlines, and action items to ensure timely completion
- Lead project coordination efforts across multiple departments, ensuring alignment of priorities, timelines, deliverables, and stakeholder expectations
- Maintain project plans, status reports, and executive dashboards to provide visibility into key initiatives and business objectives
- Partner with leadership to manage and execute strategic initiatives, process improvement projects, and organizational priorities
- Coordinate technology initiatives, including software implementations, system upgrades, workflow automation projects, and vendor relationships
- Act as a liaison between business leaders, technology providers, and cross-functional teams to ensure successful implementation of technology solutions
- Identify opportunities to leverage technology to improve operational efficiency, communication, and overall business performance
- Manage complex executive calendars, scheduling, and priority-setting activities
- Oversee email communications, correspondence, and follow-up actions on behalf of leadership
- Coordinate meetings, presentations, travel arrangements, and special events
- Prepare professional reports, presentations, and client-facing documents
- Serve as a liaison between executives, clients, vendors, and external business partners
- Maintain confidential files, records, and sensitive business information with the highest level of discretion
- Assist with office operations, process improvements, and administrative initiatives
- Support document management, electronic signatures, and workflow coordination
- Conduct research and assist with special projects as assigned
- Partner with technology providers and internal stakeholders to improve business processes and operational efficiency
What We're Looking For
- 3+ years of Executive Assistant, Senior Administrative Assistant, or similar experience
- Experience supporting senior executives in a professional, deadline-driven environment
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Interest in leveraging technology and AI tools to enhance workplace efficiency; highly tech savvy
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Ability to manage multiple priorities while maintaining accuracy and professionalism
- High level of discretion when handling confidential information
- Self-motivated, adaptable, and capable of working independently
Why You'll Love This Opportunity
- Direct hire position with well-established company
- Competitive salary of $85,000-$120,000, depending on experience
- Stable, professional office environment
- Opportunity to work closely with execu
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.