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Executive Assistant

US514

  • Pittsburgh, Pennsylvania
  • 30+ days ago

    Highlights

    The posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business. We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services.

    Numbers & Facts

    LocationPittsburgh, Pennsylvania

    Description

    Benefits:
    • 401(k) matching
    • Health insurance
    AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team!We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services.  We provide a collaborative and energetic work environment built on teamwork.  We are a woman owned business and we embrace and capitalize on technology to succeed.  Responsibilities: 
    • Manage daily tasks.
    • Communications and organization of tasks.
    • Proficiency and comfort with various software and technology applications.
    • Work as a team member in a collaborative work environment. 
    • Assist with preparation of presentations.
    • Liase with supporting Leadership Team admin needs.
    • Organize personnel files and stay current on culture influence.
    • Assist with contact and communication with customers and vendors.
    • Schedule appointments, facilitate meetings, travel arrangements, and events.  
    • Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail. 
    • Handle confidential and sensitive information using discretion and integrity. 
    • Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO’s needs and act with foresight. 
    • Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life.  
    • Perform other duties as assigned. 
    Requirements:  
    Required: 
    • Bachelor’s degree or equivalent work experience.
    • Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects.
    • Support writing and communications. 
    • Experience solving problems and developing strategies for completing tasks.
    • Excellent organizational, time-management and multitasking skills.
    • Excellent analytical, problem-solving, decision-making skills.
    • Strong interpersonal skills with a strong, proactive and responsive demeanor.
    • Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools.
    • Excellent verbal and written communication and presentation skills.
    • Proven work ethic.
    • Ability to exercise good judgment.
    • Ability to work overtime as needed.
    • Must be able to work in office during regular business hours.
    • Must love dogs,  black pugs  

    *AlphaGraphics centers (locations) are independently owned and operated. The posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business.

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