Pittsburg State University is accepting applications for an Executive Assistant in the department of General Counsel & Institutional Compliance that is responsible for serving as the Records Custodian and providing administrative support to the Office of General Counsel & Institutional Compliance with varied, autonomous daily duties and responsibilities. This role ensures compliance with the Kansas Open Records Act and corresponding laws while maintaining accuracy, confidentiality, and efficiency in legal and administrative processes.
Duties and Responsibilities
Open Records Custodian Duties - 45%
Acts as liaison between the public and the organization for record access
Processes and responds to public records requests in compliance with state law
Reviews, redacts, and prepares documents for release while ensuring confidentiality and legal compliance
Maintains and organizes physical and electronic records systems
Tracks request deadlines and ensures timely response
Establishes points of contact with key university departments to collect responsive documents
Collaborates with university records holders to estimate any fees associated with compiling the records; invoices external requestor for the fee
Assists with the development of records management, records repository, and records retention best practices for the university
Administrative Specialist Duties - 45%
Assists General Counsel and Institutional Compliance with document, policy, and training preparation and management
Provides general administrative support (scheduling, data entry, litigation-hold tracking, contract tracking, etc.)
Drafts and sends official correspondence related to legal matters
Assists with General Counsel and Institutional Compliance committee preparation and management
Organizes and maintains confidential files, both physical and electronic
Supports and coordinates audits, compliance reviews, and internal investigations as needed
Assists with General Counsel and Institutional Compliance website revisions and training coordination
Assists with Policy Library revisions, archives, and required policy review requirements
Implements and refines procedures and workflows to enhance office efficiencies
Ensures confidentiality and data security standards are upheld
Other Duties - 10%
Education and Experience
Required Education and Experience - Time of Hire
Associate's degree in legal studies, public administration, business, or related field
Two or more years of experience in records management, legal administration or public institution administrative work
Strong attention to detail
Proficient in Microsoft Office
Candidates must hold an associate's degree in legal studies, public administration, business, or related field. This degree requirement ensures candidates possess the advanced theoretical knowledge, highly specialized methodologies, and critical problem-solving skills fundamental to this work. These competencies are typically developed and rigorously validated only through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.
Preferred Education and Experience
Bachelor's degree in legal studies, public administration, business, or related field
Knowledge of public records laws
Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.
Salary Range: $22.50 - $23.00 hourly
Job Type: Unclassified
Appointment Duration: 12 months
Work Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM
Application Documents Required*:
Resume
Cover Letter
Names and Contact Details for three (3) Professional References
Transcript
Consolidate into two documents to upload.
Open Until Filled with a first consideration date of July 15th, 2026.
Search Committee Chair: Cindy Johnson, cynthia.johnson@pittstate.edu
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.