Overview
Gala Capital Partners is a diversified investment firm based in Costa Mesa, CA. We focus on long term investments in Software, Franchise Restaurants and Real Estate throughout the US. We are seeking a highly capable and experienced Executive Assistant to support the Managing Partner and other executives.
This role is critical to the success of high-level operations and investment, and requires a sharp, resourceful professional who operates with precision, discretion, and a strong sense of accountability. This is a strategic support role not a routine administrative position. The successful candidate will manage complex schedules, high-level communications, and confidential matters with confidence and clarity. You'll play a key role in enabling executive focus and ensuring seamless execution of leadership initiatives.
Duties
- Serve as a trusted advisor and operational partner to executive leadership, managing priorities, communications, and logistics with efficiency and foresight
- Assist in property management to support Real Estate Investments
- Act as Office Manager for local office, provide light bookkeeping support
- Provide confidential administrative support in an accurate and flexible manner
- Schedule and manage the Executive's daily/weekly/monthly appointment calendar
- Coordinate travel and lodging arrangements, as needed
- Arrange and coordinate meetings, conferences, special functions and appointments, prepare agendas, and track follow-up actions
- Collect and prepare information for use in discussions and meetings with executive staff members, Board of Directors, and outside individuals
- Act as a liaison between executives and internal/external stakeholders
- Compose letters and memoranda from verbal direction, dictation
- Type and coordinate correspondence, reports, memoranda, special projects, technical papers, and related material for the Executive Leadership as requested.
- Conduct research and prepare reports to support executive decision-making
- Receive and answer telephone calls, mail and inquiries; provide information in accordance with Company policy
- Maintain records, gather and check data, as well as design, format, compose, and edit a variety of reports
- Perform other duties as assigned
Education & Experience
- Associate's Degree with studies in Business, Finance, Sciences, Law or related field preferred.
- Minimum of 3-5 years of proven experience as an Executive Assistant or Paralegal to a high-level or C-level executive.
- Strong business background
Technical & Other Skills
- Exceptional organizational skills and attention to detail
- Has strong AI prompting skills using AI tools such as ChatGPT, Gemini, MS Copilot, or Claude.
- Ability to manage multiple priorities and meet deadlines under pressure
- High level of professionalism and discretion
- PC proficiency in Microsoft Office and Google Workspace. Highly organized and flexible
- Excellent verbal/written communication skills with the ability to effectively communicate with all levels of personnel
- Organized, independent, self-motivated, detail-oriented team player.
- At least 60 wpm typing skills
- Proactive and takes initiative without constant direction
- Strong knowledge of business English, spelling, and punctuation
Preferred Qualifications
- Experience in finance, real estate, legal, investment or banking industry is a plus.
- Notary