Executive Assistant

California Environmental Voters

Los Angeles, CA

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JOB DETAILS

SALARY

$80,000–$90,000 Per Year

SKILLS

Billing, Calendar Management, Communication Skills, Contract Review, Detail Oriented, Donor Relations, Establish Priorities, Event Management, Executive Assistant Skills , Legal, Logistics, Meeting Minutes, Microsoft Office, Multitasking, Newsletter, Nonprofit, Operational Communications, Organizational Skills, Plan Meetings, Political Science, Presentation/Verbal Skills, Press Releases, Proofreading, Public Affairs, Reimbursement, Reporting Skills, Research Skills, Time Management, Writing Skills

LOCATION

Los Angeles, CA

POSTED

1 day ago

Employment Type: Full-Time, Exempt

Wage: $80,000 - $90,000

Department: Administration

Reports To: Associate Director, Operations

Position Location: Oakland, Sacramento, Los Angeles

Work Schedule: Four Day Work Week: Two (2) days in office, two (2) days remote. However, there may be certain circumstances, like pressing deadlines or peak business periods, where it becomes necessary for the organization to temporarily switch to a five-day work week.

WHY THIS ROLE, WHY NOW

Behind every effective advocate, communicator, and strategist is someone who makes sure the work actually happens. The Executive Assistant at EnviroVoters is that person, a trusted operational partner who manages complexity, protects time, and keeps senior leaders focused on what moves bold climate and justice work forward. If you thrive in fast-paced environments, exercise real judgment, and find deep satisfaction in being the person who makes everything run, we want to hear from you.

WHAT MAKES THIS ROLE DISTINCTIVE

Four-day work week for most of the year, with five-day weeks during peak periods such as legislative session
Direct partnership with three senior leaders shaping EnviroVoters' policy, communications, and organizing strategy
A front-row seat to the intersection of climate advocacy, political strategy, and public communications
Work that matters - the efficiency you create has a direct line to policy wins and electoral impact
Comprehensive benefits package, including health, vision, and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year-end office closure between Christmas and New Year, and additional benefits that support employee well-being and work-life balance.

POSITION SUMMARY

As a key operational partner on the EnviroVoters team, the Executive Assistant provides comprehensive support to the Chief Strategy Officer, VP of Communications, and State Advocacy Director. This role manages complex calendars, coordinates across multiple offices, supports high-stakes communications workflows, and ensures senior leaders have what they need to operate effectively.

KEY PRIORITIES

Manage calendars and executive logistics

Coordinate complex, overlapping calendars for three senior leaders, aligning scheduling decisions with organizational priorities
Triage and prioritize competing requests, serving as a responsive and reliable point of contact
Prepare and organize meeting materials, agendas, and briefing documents in advance
Take and distribute meeting notes and track action items through to completion
Process expense reimbursements and invoices accurately and in accordance with organizational policy

Support communications and advocacy operations

Draft, proofread, and format correspondence, talking points, and internal communications on behalf of principals
Assist with tracking deadlines for communications deliverables, including newsletters, press releases, and social content calendars
Generate reports, review contracts, create presentations, and conduct research as needed

Coordinate across a multi-location organization

Support remote and hybrid meeting logistics across Oakland, Sacramento, Los Angeles, and Riverside offices
Provide event management support as requested
Provide hospitality to guests and help create a welcoming environment

Exercise discretion and sound judgment

Handle confidential and sensitive information with care, given regular exposure to personnel matters, legislative strategy, and donor-related discussions
Anticipate needs and act with minimal supervision in a fast-paced, evolving environment

WHAT WE NEED FROM YOU

We are looking for an experienced, highly organized executive support professional with a genuine commitment to climate and environmental justice. Specifically:

Five or more years of experience as an Executive Assistant or in a similar role supporting senior leaders
Demonstrated experience supporting multiple executives simultaneously, preferably in a nonprofit, advocacy, or political environment
Strong proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence
Demonstrated ability to manage multiple priorities and shifting deadlines across multiple principals
High level of discretion and sound judgment in handling confidential and sensitive information
Strong organizational skills and close attention to detail
Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision
Comfort working in a fast-paced environment with evolving priorities, particularly during legislative session
Commitment to environmental and climate justice issues

ADDITIONAL STRENGTHS WE WELCOME

Familiarity with California legislative processes or political organizing environments
Background in communications, public affairs, political science, or a related field

Don't meet every requirement? At EnviroVoters, we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience isn't a perfect match, we encourage you to apply. You may be exactly what we're looking for.

Explore other opportunities on our Careers page at envirovoters.org/careers.

WHAT ELSE YOU SHOULD KNOW

California Environmental Voters and the California Environmental Voters Education Fund are committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. We invite and encourage applications from all qualified individuals, including those from groups traditionally underrepresented in employment, who may contribute to further diversifying our organization.

Executive Assistant

California Environmental Voters

Los Angeles, CA

About the Company

California Environmental Voters

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