Executive Assistant

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. In this role, you will manage the VP, Product and Health Plan Strategy and other Leadership team’s schedules, manage information flow in a timely and accurate manner, provide coordination of travel and expenses while working closely with the VP, Product and Health Plan Strategy to make their role efficient and save time.

Payrate: $22.00 - $25.00/hr.
 
Summary:
The Product and Health Plan Strategy team develops and implements strategies to promote brand awareness, reinforce value and sales of Cross’s products and services. The Temporary Executive Assistant, Experienced will report to the Vice President, Product and Health Plan Strategy. In this role, you will manage the VP, Product and Health Plan Strategy and other Leadership team’s schedules, manage information flow in a timely and accurate manner, provide coordination of travel and expenses while working closely with the VP, Product and Health Plan Strategy to make their role efficient and save time. Ultimately, you will deliver efficiency for our business by providing personalized and timely support to executive members.
 
Job Responsibilities:

• Manage executive calendars, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts
• Coordinate domestic travel arrangements, including flights, hotels, transportation, etc.
• Prepare, submit, and track expense reports in accordance with company policies
• Organize meetings, events, and offsite activities, including room reservations, catering, agendas, and materials
• Support miscellaneous projects, including data gathering, presentation preparation, document management, and meeting follow-up
• Prioritize competing requests, proactively anticipate needs, and respond with a strong sense of urgency to support business objectives and executive priorities
• Exercise sound judgment in assessing priorities, escalating issues appropriately, and driving timely resolution of action item
• Monitor and coordinate action items to ensure timely completion
• Maintain confidential and sensitive information with discretion
• Provide general administrative support as needed to ensure efficient day-to-day operations

 
Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

 
Education/Experience:

• Requires a bachelor's degree or equivalent experience
• Requires at least 3 years of prior relevant experience
• Outstanding verbal and written communication skills
• Ability to work in a fast-paced environment
• Knowledge of Product and Health Plan Strategy preferred but not required
• Experience supporting Director and Vice President-level leaders required
• Demonstrated ability to prioritize competing demands, exercise sound judgment, and act with a strong sense of urgency in a fast-paced environment required

 
 
Pay Transparency: The typical base pay for this role across the U.S. is: $22.00 - $25.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.

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