Executive Assistant (Law Firm Experience Only)

Job Title: Executive AssistantLocation: Wilmington, DEFLSA Status: Non-ExemptReports to: Partner

Salary Range: $80,000 - $100,000

Job Description:

SourceProSearch seeks an Executive Assistant for our Delaware Office partners. The ideal candidate will have 3+ years of experience working as an Executive Assistant to the Managing Partner or Chairperson, along with 3+ years of experience in a law firm environment, including supporting multiple attorneys simultaneously. This role is a full-time, in-office position.

Job Requirements:

• Display professionalism, integrity, and maintain the highest ethical standards and confidentiality.
• Reliable and punctual.
• Pay close attention to detail and understand written and oral instructions.
• Proactive, highly organized, and efficient with the ability to multitask and prioritize multiple time-sensitive projects.
• Excellent written and verbal communication skills.
• Ability to effectively and tactfully communicate in a polished and professional manner with individuals on all levels.
• Proficient in all MS Office 2010 applications.
• Balance multiple priorities by considering risk, importance, and urgency.
• Assimilate unfamiliar issues rapidly and anticipate/resolve potential problems.

Responsibilities/Duties:

• Learn/maintain knowledge of attorneys' practice and client/matter history.
• Answer calls for DE Partner and the main phone line in the DE office.
• Arrange and manage attorneys’ calendars, including scheduling meetings, lunches, and travel.
• Enter attorneys' time and expense reimbursement requests.
• Assist in projects and handle delegated sensitive and emergent emails and calls from clients, court personnel, and other contacts of assigned attorneys.
• Organize and maintain electronic and paper client files and keep filing up-to-date.
• Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.
• Assist attorneys in assuring timely completion of assigned projects as needed.

Growth Opportunity in Office Managerial Areas:

• Ongoing e-file training of Junior Paralegals and CLE/Attorney yearly registrations.
• Maintain monthly bank statements, prepare check requests, and request deposits.
• Office onboarding for all new hires in the DE office.
• Manage DE office facilities, including but not limited to security keycards, copy machine maintenance, and communications to and from the building/landlord.