Executive Assistant

Job Title: Executive Assistant

Location: Lake Forest, IL

Pay Rate: $40 - $42 per hour, W 2

Summary:

• Duration: 4 Months
• Start Date - End Date: Nov 30, 2026 – Mar 31, 2027
• Work Hours: Monday-Friday, 8 hours between 7 AM and 6 PM CST

Responsibilities:

• Manage the business leaders’ time through strategic and proactive calendar management and scheduling.
• Coordinate presentation content and handouts, record meeting notes, action items, and facilitate online questions from attendees during meetings.
• Troubleshoot technical and logistical issues and organize follow-up activities.
• Create team meeting agendas and facilitate meeting logistics, ensuring meetings are kept on track.
• Manage business travel logistics and ensure the leader has the necessary documentation for travel.
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, and presentations.
• Co-manage department's Teams and SharePoint sites.
• Maintain department supplies and manage associated budget.
• Participate in relevant department projects.
• Support the onboarding and departure process for department team members.
• Provide backup support for other administrative business partners.
• Adapt to evolving business needs and support different departments or leadership as needed.
• Follow all current guidance with regard to in-office minimum requirements.

Requirements:

• Minimum 5 years of experience supporting senior management or C-Suite leaders.
• An anticipatory approach with experience managing complex administrative details.
• Experience in determining best approach/action to use in non-routine situations.
• Detailed knowledge of business operations, organizations, and relationships involved at top management levels.
• A thoughtful understanding of the department and appropriate company policies, procedures, and operations.

Preferred Skills:

• Minimum 3 years of experience improving operational efficiency.