Executive Assistant

Job Description Summary

Provide administrative support to assigned department, individual, and/or area.

Job Description

We are the makers of possible  BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.  We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us.

Job Summary

Provide administrative support to assigned department, individual, and/or area.

Job Responsibilities

• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
• Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
• Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision
• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executives time and schedule
• Other incidental duties

Education and Experience

• H.S. Diploma or equivalent; 6 years' experience related experience including executive administrative support Required
• Bachelors degree preferred; equivalent experience will be considered.

Basic Knowledge and Skills

• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Extensive knowledge and understanding of BD policies, procedures, and administrative requirements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to work in a fast-paced, dynamic work environment
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

Work Environment

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

COVID-19 Vaccination Policy

For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It's also a place where we help each other be great, we do what's right, we hold each other accountable, and learn and improve every day.  To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  To learn more about BD visit https://bd.com/careers

Equal Opportunity Employer

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.

Required Skills

• Excellent written and verbal communications skills
• Extensive knowledge and understanding of BD policies, procedures, and administrative requirements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to manage complex travel arrangements
• Ability to manage internal and external confidential information
• Ability to work in a fast-paced, dynamic work environment
• Strict attention to detail
• Ability to interact professionally with all organizational levels

Optional Skills

• Bachelors degree
• Equivalent experience
• Advanced problem-solving skills
• Ability to build and maintain strong relationships across the organization
• Ability to work autonomously within established procedures and practices

Primary Work Location

USA CA - Irvine Laguna Canyon

Additional Locations

• Work Shift: US BD 1st Shift 830am-5pm (United States of America)

Compensation and Benefits

At BD, we are strongly committed to investing in our associates-their well-being and development, and in providing rewards and recognition opportunities that promote a performance-based culture. We demonstrate this commitment by offering a valuable, competitive package of compensation and benefits programs which you can learn more about on our Careers Site under Our Commitment to You.

Salary Range

$28.80 - $47.30 USD Hourly