Executive Assistant III

Handles administrative functions including budgets, ordering of office supplies and equipment, and performing or arranges for routine maintenance of basic office equipment. Receives and reviews significant communications to the agency; conducts research and analysisto support executive decision-making with relevant background information.

General Information:

Compensation We Offer

• The initial compensation for this position ranges from $79,116 - $95,315 per year; depending on experience, location, and internal equity considerations.   

Benefits We Offer

• Benefits Eligibility starts on day ONE 
• We provide a robust benefits package which includes medical, dental, vision, See our Benefits Page HERE.
• 401K Employer Match up to 4% 
• Competitive Time Off Plans 

Must meet eligibility requirements based on employment status 

 

**Must meet eligibility requirements

Overview:

Performs the highest level of executive support for the CEO. responsible for independent decision
making in assignments, coordination of activities with external contacts, Board members and agency staff. In the executive's absence, may act for the executive in providing direction or guidance to resolve immediate issues. Receives and distribute incoming documents, telephone inquiries, and other communication to the executive or other senior executives as appropriate. Manages special projects as assigned such as company-wide events and cross-functional policies and practices-related projects.

Responsibilities:

• Applies the highest level of confidentiality, recognizing the level of confidentiality necessary forvarious types of information.
• Applies knowledge of agency practices and organizational requirements.
• Participates in or leads activities at an agency level to help agency meet requirements or
  regulatory standards.
• Receives and reviews significant communications to the agency; conducts research and analysisto support executive decision-making with relevant background information.
• Edits agency documents for grammar, spelling and formatting. May recommend or alert executive to the need for revisions to documents based upon extensive knowledge of agency and outside organization contact and experience.
• As a representative of the agency, maintains appropriate professional and courteous manner in communicating with members of outside agencies, vendors, youth and families.
• Coordinates and manages special events.
• Independently creates forms, reports, manuals, filing systems and the like in order to facilitate completion of agency business.
• Acts as an informed source of company policies and procedures by answering questions or
  routing to appropriate employees for answers.
• Handles administrative functions including budgets, ordering of office supplies and equipment, and performing or arranges for routine maintenance of basic office equipment.
• Keeps track of all expenses and assist in conducting reconciliation and preparing reports on
  activities costs.
• Works with colleagues at all levels of the organization.
• Observes and participates in committees and continuous quality improvement activities as
  needed.
• Other related responsibilities, as assigned, to support specific agency business needs.

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty
  satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
• Associate of Arts or Science (A.A./A.S.) degree required or equivalent combination of education and experience in an executive administrative role.
• Eight (8) years of progressively responsible executive administrative experience required.
• Experience with Shorthand and efficient note taking required

Level of Contact with Children

• Will not have unsupervised contact with children.
• Requires full background check and TB exam.

Driving Priviledges

• May be called upon to drive on agency business.
• Needs acceptable MVR and appropriate insurance
  coverage.