Title: Executive Assistant III
Location: Franklin, TN
Duration: 6 months
Rate Range: $40.00 - $50.00 per hour on W2
Shift:1st
Job Description
We are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents. This role plays a critical part in enabling leadership effectiveness, ensuring seamless operations across global teams, and driving alignment across strategic AI initiatives. You will work in a fast-paced, highly visible environment, partnering with stakeholders across geographies and functions while maintaining a strong focus on confidentiality and professionalism.
What You Will Do
- Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals.
- Coordinate leadership rhythms, including preparing agendas, briefing materials, and tracking follow-ups to ensure execution across teams. Manage calendars for the three VPs who have 15-20 meetings each daily.
- Coordinate with external entities to decide on prioritization of any requests or changes to calendar. Coordinate with other Exec Assistant’s for other VPs.
- Plan and manage domestic and international travel, including detailed itineraries, logistics, and expense processes.
- Partner closely with stakeholders to ensure smooth communication, alignment, and timely delivery on key initiatives.
- Handle confidential and sensitive information with discretion and professionalism.
- Anticipate needs, remove obstacles, and continuously improve processes to enhance efficiency and effectiveness.
- Coordinate meetings, catering, communication setup if the meeting is set by the VP.
Must Haves
- 5+ years of Executive Assistant experience supporting VP-level or senior executives in a mid-to-large size company.
- Strong verbal/written communication skills with experience drafting executive communications and using MS Suite (Outlook, Teams, PowerPoint, Excel).
- Proven experience managing complex calendars, meetings, travel, and confidential executive information.
- Ability to prioritize competing requests, make decisions in ambiguous situations, and act as an executive gatekeeper.
- Strong stakeholder management skills with experience supporting global teams in a fast-paced environment.