Executive Assistant II
Gregory Poole Equipment Company
Raleigh, NC
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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Access Control, Administrative Skills, Airport Management, Automation, Business Administration, Business Strategy, Caterpillar Equipment, Communication Skills, Construction, Customer Experience, Customer Relations, Data Management, Data Quality, Distribution Control, Executive Assistant Skills , Hardware Virtualization, Interpersonal Skills, Laptop PC, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, OEM (Original Equipment Manufacturer), Office Management, Performance Analysis, Performance Metrics, Presentation/Verbal Skills, Process Improvement, Project Tracking, Project/Program Management, Reporting Dashboards, Reporting Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Raleigh, NC
POSTED
30+ days ago
Essential Duties Drive Efficiency Through Administrative Support
- Oversee the Executive Vice President's calendar of meetings, events, travel, and personal matters to prevent scheduling conflicts
- Coordinate corporate air travel logistics including flight itineraries, airport coordination, and ground transportation
- Arrange travel and accommodations for executive team members
- Filter incoming phone calls and unscheduled visitors, respond to requests, and communicate accurate messages to optimize the Exec. VP's time
- Respond to after hour and weekend request via (email, phone, text).
Maintain an Exceptional Customer Experience Standard
- Schedule meals and functions for executive team members and customers
- Organize and lead the set up and break down of catered patio dinners at Gregory Poole headquarters
- Coordinate large-scale customer events including meals, sporting events, and trips
Enhance Operational Decisions with a Strong Business Sense
- Prepare monthly and quarterly governance materials, including pre-read compilation, dashboard reporting, and management of supporting data to ensure accuracy and timely distribution
- Decipher and accurately capture priorities after reviewing internal business and OEM materials
- Record meeting minutes and prepare report and slide deck drafts to support company strategy
Drive Innovation and Process Improvement
- Investigate technological advancements and automation tools to apply to day-to-day workload
- Contribute to special projects as needed with the willingness to take on potential project management tasks
Confidentiality and Discretion
- Employ discretion in handling confidential materials and sensitive personal and business information
- Maintain confidentiality of executive communications, records, and governance materials by using approved storage, access controls, and distribution practices
Minimum Requirements
Education
A four-year degree in business administration, office management, or a related field; or a two-year degree in a related field.
Work Experience
- 5+ years of past executive assistant experience, or 7+ years of transferable experience in administrative support and project management
Physical
- Must be able to sit for long periods of time using a laptop/PC.
Other
- Previous industry experience in construction or material handling is a plus.
- Must be a skilled communicator across written and verbal channels.
- Excellent interpersonal relationship-building and time management skills.
- Demonstrated experience understanding high-level business concepts.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) with previous exposure to or an interest in automated systems.
- Proficient in Microsoft Teams and other virtual meeting platforms.
- Proficient in Microsoft Power BI, including navigating dashboards and interpreting standard reports
About the Company
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