Executive Assistant II
Overview:
The Executive Assistant II will assist with the day-to-day administrative and support functions for the Division of Health & Public Safety, one of four academic divisions at Cincinnati State Technical & Community College. The Executive Assistant II collaborates with other administrative support personnel to ensure smooth operations and optimal customer service to students, faculty and visitors. The environment is fast-paced and student-focused. Schedule may vary depending on Divisional needs during peak enrollment periods.
Essential Duties:
- Provide secretarial/administrative support for the Associate Dean and Program Chairs and Faculty in the Division
- Support the Division and front office when needed
- Receive visitors, answer telephone, and relay messages
- Assist students in making appointments with advisors and instructors
- Assist in compilation of reports and organizing documents for accreditation
- Coordinate mailings and other large-scale messaging
- Scan student background checks into Image Now and keep originals organized and filed in locked area
- Make Associate Dean/Program Chair aware of any positive background checks so these may be reviewed.
- Maintain records of purchases of supplies and materials required
- Arrange meetings and take minutes when requested
- Assist in coordination of events and activities
- Manage Outlook calendars for Associate Dean
- Support and contribute to meeting Division and institutional student success goals and key performance indicators
- Perform other duties as assigned by the supervisor and Dean, Health & Public Safety
Minimum Qualifications:
- High school diploma or equivalent
- Minimum of two (2) years of secretarial/administration experience in a professional office setting
- Experience and strong competencies in Microsoft Office suite of business software, including Word, Outlook, PowerPoint and Excel
- Experience and competency in developing, managing and maintain databases using Excel, Access or other similar software
- Highly developed customer service skills and the ability to maintain courteous service during high volume periods
- Ability to work assigned schedule which may include schedule variations during peak enrollment periods
Preferred Qualifications:
- Associate''s degree in relevant field
- Four (4) or more years of secretarial/administration experience in a professional office setting
- Experience with Ellucian Colleague
- Experience working in a higher education / community college setting
- Experience working in a Health program
Desired Competencies:
- Excellent interpersonal skills
- Strong written and oral communication skills and the ability to communicate effectively with diverse professional, community, and student populations
- Self-motivated with well-developed organizational and planning skills
- Ability to work effectively individually and as part of a team
- Adaptable, attentive to detail, and resilient under pressure
Details:
Reports To: Associate Dean of Health & Public Safety
Position Level: Executive Assistant II
Compensation: $22.46/ hr. / Grade 18
Contract Affiliation: SEIU
Classification: Non -Exempt
Status: Full-time
Benefits:
Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
- Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary with a max of $500 weekly
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement:
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.
Cincinnati State is an E-Verify employer:
- If you''re hired, you must complete a Form I-9, which verifies your identity and your legal right to work in the U.S.
- You''ll need to provide original, acceptable documents-no photocopies-to complete the I-9 process.
- A list of acceptable documents can be seen here: USCIS I-9 website
STATEMENT OF COMMITMENT
- The institution declares that it will educate students by means of free, open, and rigorous intellectual inquiry to seek the truth.
- The institution declares that its duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions.
- The institution declares its commitment to not requiring, favoring, disfavoring, or prohibiting speech or lawful assembly.
- The institution declares it is committed to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community.
- The institution declares that its duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals'' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.