Executive Assistant II (Casual, Orthopaedic Surgery

UPMC Department of Orthopaedic Surgery is hiring a Casual Executive Assistant to join their team. This has flexible hours and a weekday, daylight schedule.

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

• • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• • Arranges travel schedule and reservations for executive management as needed
• • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
• • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role5+ years experience with support at the executive level- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook- Excellent calendar management skills, including the coordination of complex executive meetings- Experience assisting management with the creation of PowerPoint presentations- Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran